Sr. Space Planner, Research & Medical Education

University of Rochester•Town of Brighton, NY

35d•$77,600 - $116,400•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This role manages the use of the Medical Center’s on-campus research and medical education space resources. It involves analyzing the effective utilization of space and projecting future needs. The position collaborates with Department Administrators and Health Sciences leadership to define scope and program descriptions based on research procedures, medical education models, and work processes. The Sr. Space Planner serves as a subject matter expert to the Director regarding policy issues on the administration of space planning at the Health Sciences Campus with a focus on master planning, space standards, and scenario development.

Requirements

Bachelor's degree required with major course work in Architecture, Facilities Planning, Interior Design, Finance, or Strategic Planning preferred
4 years of relevant healthcare or research lab planning experience required
Or equivalent combination of education and experience

Nice To Haves

Excellent verbal and written communication skills preferred.
Exceptional interpersonal skills accompanied by a pleasant personality to maintain positive internal and external relationships preferred.
Strong analytical and problem-solving skills preferred.
Basic AutoCAD & intermediate Excel & PowerPoint preferred
Knowledge of evidence-based design preferred
Use of Bluebeam and experience with space management databases preferred

Responsibilities

Manages the use of the Medical Center’s on-campus research and medical education space resources.
Analyzes the effective utilization of space and the projection of future needs.
Collaborates with Department Administrators and Health Sciences leadership to define scope and program descriptions based on research procedures, medical education models, and work processes.
Serves as a subject matter expert to the Director regarding policy issues on the administration of space planning at the Health Sciences Campus with a focus on master planning, space standards, and scenario development.
Evaluates requests from the Senior Vice President of Health Sciences, Dean, or Departments for renovation, relocation, expansion or improved use of existing space.
Prepares and contributes to program documentation.
Evaluates, tracks and resolves space requests.
Negotiates space agreements and coordinates transactions between departments based upon space metrics.
Direct interaction and negotiation with department leadership.
Prepares reports, recommendations, planning programs or conceptual plans for approval by client/user requesting service and the Assistant Director/Director.
In support of Space Committee decisions and Senior Administration requests, submits recommendations to Planning, Design, and Construction (PDC) and Medical Center Facilities Operations (MCFO) for implementation.
Provides support to MC Space Committee.
Evaluates requests, tracks status and deadlines.
Checks grant requests for space needs.
Manages and coordinates the day-to-day updates for the University-wide space information system for the Medical Center.
Works closely with the Controller’s Office, Facilities, Information Technology Services and SMD Finance to continue to develop the Medical Center space information system.
Works with and advises administrators on processes and training for the Medical Center space survey.
Acts as liaison between client/user and the architects, contractors and project managers in PDC/MCFO.
Manages small projects involving Health Sciences Division or other Senior Leadership of the Medical Center.
Acts as liaison on projects to ensure adherence to original planning or acceptable alternatives.
Prepares projections of Health Sciences campus building needs based upon analyses of departmental growth patterns and plans.
Assists the Assistant Director of Space Planning and appropriate others in the development and ongoing evaluation of a comprehensive integrated planning process.
Assumes responsibility for specific tasks including the collecting and analyzing of data, preparing narrative information and recording proceedings of meetings.
Assists in the creation, maintenance and communication of a facilities master plan in support of the strategic and programmatic plans of the Medical Center.
Manages the development of an assessment mechanism for measuring the efficiency of space utilization and recommends improvements in utilization of research and medical education space.
Develops and maintains space standards to be used in the process of space renovation, reassignment and construction.
Provides support of the capital budget process for construction and renovation process.
Assists departments in developing and preparing facilities capital budget requests and ensuring guidelines are followed.