Senior Space Planner

Aleto, Inc. • Falls Church, VA

2d • $105,000 - $115,000 • Onsite

About The Position

Aleto Inc. is hiring a Senior Space Planner to provide space planning, design, and analytical services for a client’s managed lease or owned space, creating usable areas that support operational needs. The role carries significant project management responsibility and requires expert functional knowledge. The Senior Space Planner develops work plans and helps implement strategic direction, works with the COR, program/project manager, and accounts director to discern priorities and shape day-to-day project or team plans, and ensures assigned projects are completed for the program/project manager and client.

The position leads space assignment reviews, utilization analysis, planning and design recommendations, furniture programs, drawing and space-data quality control, site walks, and coordination among client personnel, vendors, contractors, and multidisciplinary stakeholders. It also develops and improves processes, provides technical direction and professional development for team members, and coordinates project work across design, construction, furniture, moves, and post-occupancy activities.

The position is based in Falls Church, Virginia, with quarterly travel required. It is full-time and exempt, with a stated salary range of $105,000–$115,000. U.S. citizenship is required, and the candidate must be able to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12). The candidate may start with Aleto before obtaining clearance for the DHA client.

The work is consistently performed in an office environment with artificial light and air. It involves frequent interaction and communication with coworkers, vendors, and clients, as well as regular computer and office machinery use. Physical requirements include visiting other locations, remaining stationary at least 50% of the time, moving around an office, reaching high or low areas, carrying items up to 20 pounds, and close-range observation of details.

Requirements

• U.S. citizenship; must be able to pass a background check and obtain HSPD-12 public trust credentials, and be eligible to pass and maintain a Moderate Risk Public Trust Background Check.
• Bachelor’s degree in architecture or interior design.
• At least 5 years of related experience delivering Architecture or Engineering professional services.
• At least 2 years in a supervisory role over 2 or more staff.
• Expert proficiency in AutoCAD (preferred) or Revit.
• Proficiency in Microsoft Office and ability to learn new space-planning, drawing, design, specification, and facility-management software.
• Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards.
• Ability to read and understand construction documents and blueprints.
• Ability to understand and apply OSHA and ADA requirements and building and safety codes.
• Working knowledge of LEED criteria.
• Extensive experience in block-and-stack workplace design planning, move management, and portfolio consolidation efforts for more than 50,000 USF or 300 people.
• Excellent written and verbal communication skills, including comfort presenting to clients and executive personnel.
• Ability to write clearly and informatively, edit for spelling and grammar, and vary writing style to meet needs.
• Advanced interpersonal and customer relationship management skills.
• Professional demeanor, strong work ethic, discretion, resourcefulness, and ability to maintain confidentiality.
• Ability to communicate with a variety of internal and external people and work collaboratively in a team environment.
• Ability to initiate and follow through on work independently and work in a challenging environment.
• Excellent time management, prioritization, organization, and attention to detail; strong multitasking ability and adaptability to changing priorities.
• Ability to meet assigned deadlines.
• Critical-thinking ability to analyze situations, identify existing or potential problems, and recommend solutions.
• Risk-management skills, both financial and programmatic.
• Analytical, organizational, and problem-solving skills to provide strategic data interpretation rather than simple reporting.
• Strong ethics and sound judgment; ability to make important decisions under pressure.
• Demonstrated ability to develop and maintain a positive team environment.
• Highest level of integrity when managing Controlled Unclassified Information.
• Ability to meet the physical requirements of the position, including visiting locations, moving around the office, reaching high or low areas, and transporting items weighing up to 20 pounds.

Nice To Haves

• Expert proficiency in AutoCAD is preferred; Revit proficiency is listed as the alternative.

Responsibilities

• Lead comprehensive reviews of client space assignments, assess utilization trends, and recommend prioritized changes aligned with operational needs and long-term planning objectives.
• Lead development of interior project concepts and planning recommendations that support the client’s brand and workplace innovation strategy, translating stakeholder needs into practical design solutions.
• Serve as the primary technical coordination resource for client personnel and external vendors or contractors; resolve documentation discrepancies and ensure space data and deliverables meet the client’s design and software standards.
• Develop, document, and improve work and data flow processes; establish consistent practices and provide onboarding, mentoring, and technical guidance to a small team of planners or project support staff.
• Manage integrated project planning across design, construction, furniture, moves, and post-occupancy activities; develop work plans, coordinate daily assignments, monitor milestones and workload, and escalate resource constraints and delivery risks to the program/project manager.
• Lead government agency furniture programs, including procurement advisory services, furniture standards development, and ad hoc furniture project management; advise stakeholders, coordinate vendors, and guide implementation within approved requirements.
• Oversee preparation and maintenance of as-built drawings across the space portfolio; verify usable square footage (USF) and rentable square footage (RSF); and review team deliverables for technical accuracy, completeness, and consistency.
• Manage updates to record drawings (XRef files in IWMS) and drawing templates using AutoCAD; establish quality-control checks and direct team members maintaining the records.
• Plan and lead regularly scheduled site walks to validate as-built information, assess configuration changes, resolve discrepancies, and coordinate updates to drawings and associated space data.
• Independently evaluate complex space assignment requests, assess necessity and urgency, analyze personnel and equipment needs, and recommend space allocation, reassignment, or reconfiguration that maximizes utilization and explains trade-offs.
• Lead space-planning coordination in multidisciplinary meetings with Architecture, AV/IT, Construction, and other stakeholders; communicate recommendations, resolve cross-functional issues, and track decisions and action items through completion.
• Plan professional development for team members.
• Comply with Aleto processes, standards, and guidelines, including using employee and intranet platforms, entering time daily, submitting expense reports, and providing monthly progress reports.
• Participate in recurring bi-monthly performance development meetings with the Aleto manager and direct reports.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events.
• Travel quarterly.

Benefits

• Medical, vision, and dental insurance plans, with single, single-plus-one-dependent, and family coverage options.
• HSA or FSA enrollment depending on elected medical coverage; dependent care FSAs are also available.
• Company-paid short-term and long-term disability insurance.
• Company-paid life insurance.
• Paid time off, including eleven federal holidays; full-time employees accrue five hours of PTO per pay period, totaling three weeks per year.
• Separate bank of 40 hours of paid sick leave per year.
• Full-time employees may participate in a 401(k) qualified retirement plan; employer match is 100% of the first 3% of employee contributions and 50% of the next 1%, for up to a 4% employer contribution.
• After six months of employment, employees may apply for education reimbursement of up to $5,250 per year for job-related training.
• Parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior