Sr. Representative, Accounts Payable

Weil, Gotshal & Manges LLP•New York, NY

5d•$60,000 - $70,000

About The Position

Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm. Job Description The for safeguarding the firm’s assets by ensuring the timely and accurate payment of invoices, partner payments, payroll funding, and the transfer of funds between firm accounts.

Requirements

Minimum five plus years of experience in executing wire/ACH payments including payments in foreign currencies.
Attention to detail is critical
Must be able to manage time and priorities to ensure payments are made by required due dates.
Basic Excel skills necessary.
Must be able to work overtime if necessary.

Responsibilities

Manually input into the banking system including foreign currencies.
Transfer funds between firm accounts daily as instructed
Summarize the prior day’s banking activity and note any anomalies/unrecognized transactions on a daily basis
Process and record Non-Firm payments for Employee Health Care Trust, 401K Savings and Investments, Foundation in 3E.
Process escrow deposits, record transfers between trust accounts, record interest and disburse escrow funds.
Process payment requests to return unapplied funds to clients
Issue stop-payment requests within the banking system and process check void requests
Ensure Voucher, Backup and Posting of payments are completed daily following wire payments
Process invoices by verifying accurate coding General Ledger, client/matter' numbers timekeeper numbers, vendor invoice information, approvals in accordance with Firm policy, and control totals; make necessary corrections and submit for payment.
Upload vendor information into Accounting System from Electronic data files.
Verify coding, approval and control totals, load files into Accounting System, make necessary corrections and post for payment.
Promptly escalate any unusual transactions, discrepancies, or potential errors to the AP supervisor or Manager
Generate and review the Payments Due report and select invoices payment based on the due dates, discount terms, or expedited (Rush) payment request
Prepare the ACH payment file, distribute the ACH report and invoices approval and upload to the Convera ACH payment system.
Print checks and coordinate the delivery of the checks to the requester.
Review checks requiring manual signature and distribute checks to appropriate level check signer and ensure timely delivery of signed checks.