Sr. Project Manager

Empire State Realty Trust•New York, NY

3d•$190,000 - $215,000•Hybrid

About The Position

The Sr. Project Manager will lead complex, high-profile capital improvement, tenant construction, specialty construction, visitor-experience, and building-compliance projects across assigned ESRT properties and projects. This position will oversee projects from initial planning, design, and procurement through construction, turnover, and financial closeout, often within occupied and operationally sensitive environments. The Sr. Project Manager will partner closely with Property Management, Leasing, Design & Architecture, Engineering and Operations, IT/AV, Finance and Accounting, Legal and Risk, Security, Sustainability, Marketing, and other internal teams to develop project strategies, establish budgets and schedules, manage consultants and contractors, and ensure projects are completed safely, efficiently, and in accordance with ESRTâ€™s quality standards. This role will also provide project leadership, guidance, and mentorship to project management professionals and cross-functional project teams.

Requirements

Strong knowledge of construction budgeting, forecasting, scheduling, contract administration, cost reporting, and project controls
Demonstrated ability to lead cross-functional project teams and mentor project management professionals
Extensive experience delivering commercial office capital improvement and tenant construction projects, preferably within an occupied property portfolio
Strong working knowledge of building infrastructure and MEP systems, including HVAC, electrical, plumbing, fire protection, and life-safety systems
Experience managing complex, high-profile projects involving multiple stakeholders, operational considerations, and strict schedule or quality requirements
Ability to communicate effectively with tenants, senior executives, technical professionals, contractors, and other stakeholders
Strong understanding of construction drawings, specifications, contracts, change orders, permitting, inspections, and project-closeout requirements
Demonstrated ability to manage multiple projects, priorities, budgets, and deadlines simultaneously
Strong negotiation, problem-solving, decision-making, and conflict-resolution skills
Highly organized and detail-oriented, with the ability to anticipate risks and maintain accurate project documentation
Excellent written, verbal, presentation, and interpersonal skills
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Experience with project-management, scheduling, construction-document, collaboration, and cost-accounting platforms such as Procore, Yardi/PAYscan, Microsoft Project, SharePoint, PlanGrid, and Bluebeam
Knowledge of New York City construction practices, DOB and FDNY requirements, Landmarks coordination, Local Law 11/FISP processes, permitting, inspections, and applicable building codes strongly preferred
Bachelorâ€™s degree in Construction Management, Engineering, Architecture, Real Estate, or a related field strongly preferred; equivalent relevant experience will also be considered
At least 15 years of progressively responsible experience managing commercial design and construction projects, including significant experience with capital improvements, tenant installations, base-building, or specialty construction projects
Experience overseeing projects throughout the full lifecycle, including planning, design, procurement, construction, turnover, and financial closeout
Experience working for a commercial real estate owner, developer, construction manager, general contractor, or comparable organization preferred

Nice To Haves

Professional certifications such as PMP, CCM, LEED AP, or equivalent credentials are a plus

Responsibilities

Lead multiple concurrent capital improvement (Capex) and tenant installation (TI) projects from initial scope development through design, bidding, construction, turnover, and financial closeout
Establish project objectives, scopes of work, budgets, schedules, procurement strategies, and execution plans in partnership with internal stakeholders
Manage projects that may include: Lobby restorations and renovations, Storefront renovations and replacements, Corridor and restroom renovations, FaÃ§ade, roof, window, and Local Law 11/FISP work, HVAC, electrical, plumbing, sprinkler, and other building-system improvements, Pre-built and build-to-suit spaces, Tenant-performed construction and alteration projects, Specialty exhibit, visitor-experience, media, AV/IT, fabrication, and other technically integrated projects
Direct all phases of design and construction, including programming, feasibility analysis, design development, budgeting, value engineering, scheduling, permitting, construction administration, commissioning, turnover, and closeout
Conduct regular site visits to monitor progress, workmanship, safety, logistics, and compliance with approved plans and project requirements
Develop and coordinate construction logistics for occupied and high-traffic environments, including tenant continuity, visitor impacts, noisy work, night work, freight, overtime, temporary protections, access, security requirements, and phased execution
Identify potential project risks, delays, cost impacts, operational conflicts, and required decisions; develop mitigation plans, maintain current risk and decision tracking, and escalate significant concerns with clear recommendations when appropriate
Support the development of annual and long-term capital plans by providing project budgets, forecasts, timing assumptions, risk assessments, and execution recommendations in partnership with Property Management, Leasing, Finance and Accounting, and other stakeholders
Maintain accurate project forecasts, cash-flow projections, commitments, change-order logs, and cost-to-complete reporting
Review proposals, bids, contracts, invoices, requisitions, and change orders for accuracy, completeness, and alignment with approved project scope and budget.
Lead procurement and contractor-selection strategies, including RFP and bid-package development, bidder shortlisting, proposal analysis, scope leveling, bidder interviews, CM/GC and GMP evaluation, award recommendations, contract administration, and compliance documentation
Monitor project financial performance and provide timely reporting on budgets, commitments, anticipated costs, variances, and cash flow
Select, coordinate, and manage architects, engineers, contractors, consultants, and other project partners, holding each accountable for schedule, budget, quality, safety, and contractual obligations
Coordinate project activities with building operations, engineering, security, and other stakeholders to minimize disruption to tenants, visitors, and ongoing property operations, including planning for access, freight, overtime, night work, temporary protections, and operational phasing
Serve as a primary point of contact for tenants and internal stakeholders throughout the project, including kickoff meetings, progress updates, approvals of tenant-requested changes, possession-date notices, delay notifications, and issue resolution
Prepare and deliver clear project updates and executive-level presentations that communicate progress, decisions, risks, financial status, and required next steps
Build productive working relationships across internal teams and with tenants, consultants, contractors, and external partners
Ensure construction meets approved drawings, specifications, contractual requirements, ESRT standards, and applicable building codes and regulations
Coordinate project requirements involving DOB, FDNY, Landmarks, environmental consultants, special inspections, faÃ§ade-compliance processes, permitting, testing, commissioning, and signoffs with project teams and relevant authorities
Oversee project turnover and closeout, including punch-list completion, certificates and approvals, warranties, as-built drawings, operations and maintenance materials, final invoicing, and financial reconciliation
Maintain authoritative project documentation across applicable PMIS, financial, scheduling, and collaboration platforms, including contracts, commitments, forecasts, invoices, schedules, meeting minutes, permits, risk and decision logs, and closeout records
Develop and implement project-management standards, controls, templates, and best practices that improve consistency, transparency, and execution across assigned projects and the portfolio department
Manage, coach, and develop a team of approximately one to three project management professionals
Lead cross-functional project teams and provide day-to-day guidance, coaching, and mentorship to project management professionals as assigned
Establish clear project roles, expectations, decision paths, and accountability standards, and coordinate project responsibilities with Design & Construction leadership based on business priorities and capacity
Review project plans, controls, risks, and reporting when requested; share best practices and support consistent project execution across the team