Sr Project Controls Analyst

APTIM • San Diego, CA

9h • $112,000 - $186,000 • Onsite

About The Position

As a Sr. Project Controls Analyst with APTIM, you will support project teams through forecasting, change management, cost management, project budget analysis, earned value analysis, risk management, proposal support, estimate development, cash flow, and financial reporting. You will lead development of data structures, reporting tools, and solutions for large, complex projects using advanced Excel and Power BI, and present information to all levels of management. You will also work directly with CPM scheduling software, including Primavera, to create, update, and analyze project schedules.

The position primarily supports Remediation and Technical Services contracts for the Department of War/Defense and the EPA, including CERCLA Superfund remediation and laboratory and sampling support. Federal government contracting experience is preferred. Advanced Microsoft Excel proficiency is required, and hands-on Primavera P6 scheduling and maintenance experience is desirable. The role is based in APTIM's San Diego, California or Denver, Colorado office, with periodic travel to project sites potentially required.

The analyst performs and leads cost management/control and CPM scheduling activities, including risk and contingency management and earned value management. The work may involve performing tasks independently, leading a team, or mentoring junior staff. Responsibilities span financial and schedule reporting, cost and revenue forecasting, budget and actual analysis, invoicing, schedule updates and resource loading, change management, risk-register management, financial data consolidation, project assessments, and coordination with internal and external stakeholders. The role also establishes and maintains project documentation and records and may negotiate with vendors, subcontractors, and other external parties to secure reporting data.

APTIM describes itself as a professional solutions firm specializing in environmental, sustainability, resilience, and infrastructure solutions for government, commercial and industrial, and energy clients. It says it aims to provide meaningful work, respect and flexibility, opportunities to contribute to company improvement, and investment in personal and professional development. The stated good-faith annual pay range is $112,000–$186,000; compensation depends on factors including experience, education, skills, location, client requirements, market competitiveness, and internal equity.

Requirements

• Demonstrated ability to apply technical concepts and industry-standard project-management tools and techniques to coordinate project-controls activities, solve complex problems, and identify correlated data for decision-making.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain a high level of confidentiality.
• AACE and/or PMI certification.
• Understanding of basic grammar and concepts across multiple professional disciplines and ability to work across discipline-siloed teams on complex, interrelated problems.
• Ability to visualize and articulate solutions, work across discipline teams, and lead successful implementation.
• Willingness and confidence to lead and mentor junior staff.
• Understanding of fixed-price, unit-price, and cost-reimbursable contract structures and their implications for project cost and revenue.
• Understanding of accrual-basis and double-entry accounting fundamentals.
• Familiarity with government contract reporting and FAR standards.
• Familiarity with the Davis-Bacon Act, Service Contract Act, and prevailing wages.
• Proficiency in Microsoft Office, especially Excel; advanced Excel proficiency is required by the job overview.
• Familiarity with Power BI data, dataset extraction, and dashboard creation.
• Proficiency with JD Edwards or other ERP systems.
• Proficiency with Primavera P6 or Microsoft Project CPM scheduling software.

Nice To Haves

• Prior experience with federal government contracting.
• Hands-on Primavera P6 scheduling and maintenance experience.

Responsibilities

• Perform daily, weekly, and monthly status reporting of project costs as required by contract.
• Conduct periodic project job-site audits and surveillances as required.
• Reconcile budget-versus-actual variances and identify their drivers.
• Support or produce client invoicing in accordance with contracts.
• Prepare and report monthly cash and billing forecasts.
• Use Power BI to create graphical dashboards from Excel data for management presentations and project-specific data management and visualization.
• Provide professional recommendations and/or implement corrective actions.
• Manage financial aspects at the program level.
• Perform independent assessments of project processes and work products.
• Manage and consolidate joint-venture financial data.
• Update schedules to measure progress and remaining duration, directly or using earned-value tracking-system data.
• Resource-load schedules.
• Enter and document scope-change activities in schedules.
• Transform project estimating budget data into a cost breakdown structure and initiate cost reporting tools and reports.
• Prepare, process, and track change orders to keep cost-report budgets current.
• Analyze and forecast key cost categories by cost code.
• Manage earned-value, CPM schedule, and risk/contingency data to develop a holistic view of project performance.
• Accrue project costs and revenue monthly for accrual-method accounting and forecast development.
• Develop and present cost status and forecast reports to internal and external stakeholders.
• Facilitate or lead risk workshops, manage the risk register, identify potential project risks, and develop mitigation strategies.
• Coordinate with project managers and other team members to ensure accurate and timely project-status and performance reporting.
• Establish and maintain project documentation and records in compliance with company policies and regulatory requirements.
• Negotiate contracts and agreements with vendors, subcontractors, and other external parties to obtain periodic reporting data for cost status and forecasting.
• Work directly in CPM schedule software to extract data, perform routine updates and progress tracking, and create basic project schedules.
• Lead, perform, or mentor junior staff in project controls activities.
• Present project information to management at all levels and communicate and interpret cost data to executive and senior external leadership.

Benefits

• Medical, vision, and dental insurance, with multiple plan levels and carriers available through the benefits marketplace.
• Company-paid and optional life insurance.
• Short-term and long-term disability insurance.
• Accident, critical illness, and hospital indemnity coverage.
• Paid holidays, vacation, and sick leave, subject to company policy and applicable law.
• 401(k) plans; eligibility for a specific plan depends on the business unit.
• Work flexibility and respect for employees' lives at work and at home.
• Investment in personal and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed