Sr. Program Coordinator (A)

University of Miami•Coral Gables, NE

6d•Onsite

About The Position

The Senior Program Coordinator oversees and coordinates the day-to-day operations of career-related services and programming for undergraduate business students, in accordance with the institutions academic and strategic missions. The Senior Program Coordinator operates with the goal of delivering high quality programs, by performing the specific duties below in identified areas and working independently toward carrying out departmental objectives utilizing the knowledge and application of departmental and University policies and procedures. Supervised by the Associate Dean of Undergraduate Career Advancement, the Senior Program Coordinator may direct and coordinate the activities of other employees and student workers performing exempt and nonexempt tasks.

Requirements

Bachelor’s degree required
Three (3) plus years corporate recruiting or career development experience preferred
A combination of relevant education, certifications and/or work experience will be considered
Superior written, verbal communication and presentation skills
Ability to work in a fast-paced environment
Ability to proactively identify projects, tactics and/or strategies to enhance the MHBS undergraduate career development program
An entrepreneurial mindset, seeking to build content and create a robust, efficient career advancement infrastructure
Ability to assess, organize, and prioritize multiple tasks
Ability to assess skill set, personality and needs and fit for employment opportunities
Ability to present to small and large audiences on career-related topics
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)
Proficiency with internet use and research
Proficiency with online employment search engines and management systems
Excellent ability to solve complex problems and be creative and innovative
Proven ability to use technology to analyze data, manage projects, and facilitate decision-making
Ability to direct, manage, implement, and evaluate program operations
Ability to establish program goals, and objectives that support the MHBS undergraduate career development mission
Ability to effectively plan, delegate, and/or supervise the work of others
Ability to lead, motivate, develop, and train others
Demonstrated ability to complete assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Ability to work independently and/or in a collaborative environment.
Proficiency in computer software (i.e. Microsoft Office).
Commitment to the University’s core values

Responsibilities

Employer Development Plan, implement, evaluate, and monitor an effective employer relationship program; collaborate in the development efforts with regional and national companies through site and virtual visits and marketing.
Develop and cultivate strategic relationships with internal and external communities (faculty, staff, alumni, business, the public sector, and not-for-profit entities), emphasizing aggressive development and marketing to expand internship and full-time employment opportunities specifically for undergraduate business students.
Communicate effectively with employers as to status of searches, potential student applicants and employer needs throughout process.
Create systems to effectively track, manage and report relationships, employment opportunities and engagement with internal and external communities.
Develop and manage social media for the undergraduate business career development team; routinely update employer data and professional contacts.
Develop, coordinate, and execute MHBS undergraduate career programs, workshops or other programs created by the Assistant Dean or Vice Dean.
Create enhanced Winter Externship opportunities, when offered, for students through building alumni commitments and generating partnerships with MHBS Alumni Relations and Development.
Coordinate applications for the not-for-profit summer internships.
Build and maintain strategic and collaborative working relationship with other UM units, especially Toppel Career Center and the MHBS Graduate Career Advancement office.
Work with internal and external stakeholders so that the program runs efficiently and effectively.
Provide logistical support for employer visits.
Represent Miami Herbert at various corporate functions to gain exposure in the Miami community and/or to represent the University employer/student functions.
Collect, manage, analyze, and report data on all aspects of undergraduate career and employer relations activities.
Assist in collecting data relating to internship history and full time hiring.
Create data summaries of employer engagement, and annual hiring histories for purposes of annual report to Dean.
Assist in the administrative management of the career curriculum, including coordination with 18 student professional development leaders, assuring deliverables of student leaders are timely and appropriately prepared and respond to questions of student leaders in career curriculum.
Coordinate communication of internship/full time employment opportunities, review student submissions, identify appropriate resume submissions, and submit appropriate resumes to employers in a timely fashion.
Handle outreach, set up and attend workshops led by Assistant Dean, Faculty or Career Coaches related to employment curriculum or employer outreach.
Serve as liaison between employers and students, assisting in identifying “right fit” opportunities for students and employers, and functioning as connector between students, employers, and alumni.
Analyze submitted student resumes for compliance with MHBS guidelines, communicate with students as to compliance issues, and coordinate directing students to resources to assure compliance.
Assist with logistics/support connected with Assistant Dean career curriculum or teaching obligations.
Follow up with students as to status of interface with employers for specific job postings
Plan, implement and evaluate innovative programming as market trends change
Maintain high level of contact with employers to ensure they meet recruiting goals
Coordinate employer visits, including student outreach, location identification and set up
Participate in regular staff meetings
Plan and execute career-related events
Maintain a positive, engaged interaction with employers and students
Evaluate and measure the effectiveness of the undergraduate business career development and employer relations programs
Establish and continuously assess the effectiveness of the internal controls within the unit and compliance with University policies and procedures
Ensure that operations are managed within authorized budgets
Model the University’s DIRECCT values

Benefits

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.
United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University of Miami is an Equal Opportunity Employer.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.