Sr. Producer, Experiential Pop-up Events, Freelance Nashville TN

TH Experiential•Nashville, TN

20d•Remote

About The Position

TH Experiential is seeking a Senior Producer for freelance opportunities in Nashville, Tennessee. This role is ideal for someone with strong pop-up and full-cycle experiential event experience who can become a go-to resource for the company in the Nashville area. The Senior Producer will lead the end-to-end execution of assigned projects with a high degree of independence, managing budgets, timelines, vendor relationships, and quality of delivery. This role requires cross-functional collaboration with Accounts, Strategy, Creative, and Operations teams to ensure successful event execution. The ideal candidate is a seasoned production professional with deep knowledge in fabrication, permitting, logistics, and technical production, combined with financial discipline and client-facing skills to deliver profitable work.

Requirements

5-7+ years of experiential marketing or live event production experience, with a proven track record of owning projects end-to-end.
Demonstrated ability to own full project lifecycles — kickoff through reconciliation — independently and without a senior lead.
Experience owning budgets of $500K or more and carrying 3+ concurrent projects simultaneously.
Proven ability to manage fabrication shops, read and spec drawings independently, and drive QC on custom builds.
Direct permitting experience in multiple markets; fluency in COI requirements, fire marshal processes, and market-specific compliance.
Hands-on experience speccing and managing technical production: power, rigging, AV, and lighting.
Strong logistics competency: has run load-ins, site surveys, and crew management independently.
Experience leading teams (coordinators, PAs, crew) and holding people accountable for their output.
Strong budget management skills — builds from scratch, tracks in real time, reconciles actuals, and negotiates with vendors.
Comfort managing client relationships independently onsite and in pre-production.
Self-starter with strong organizational and time management skills; comfortable in a remote, fast-paced environment.
Growth mindset, exceptional communication skills, and the ability to navigate ambiguity and solve problems under pressure.
Proficiency in Excel, PowerPoint, Google Suite, Asana (or similar tools), and Slack.

Nice To Haves

Must live in or surrounding area of Nashville, Tennessee.
Available to START as soon as possible through the 2nd week of November.
Strong Pop-Up experience and managing full cycle experiential.

Responsibilities

Lead and manage assigned projects from post-kickoff through final closeout, adhering to TH's policies, processes, and client service standards.
Serve as the primary production point of contact for assigned projects, ensuring clear communication and alignment across all workstreams.
Provide solution recommendations that are on-strategy, executable within timeline and budget, and deliver the best possible outcome for the client.
Work cross-functionally across Accounts, Strategy, Client Development, Design, and Operations.
Collaborate with the assigned Project/Account Manager, contributing to all client-facing materials.
Travel for assigned projects as required.
Own fabrication decisions end-to-end on assigned projects, including custom builds, scenic elements, structural components, material selection, and quality control.
Manage relationships with fabrication shops directly, spec builds, review and interpret drawings independently, and drive QC at every stage.
Identify and resolve build issues before they become event-day problems.
Understand costs, evaluate vendor quotes, and push back where appropriate.
Collaborate with Creative on fabrication approach, vendor bids, material finishes, and fabrication drawings.
Pull and manage permits independently across multiple markets, including street closures, fire marshal approvals, venue-specific requirements, and health and safety compliance.
Manage COI and insurance requirements for all vendors, ensuring documentation is complete before event day.
Build permitting timelines into pre-production schedules.
Maintain market-specific knowledge of permitting requirements and proactively flag compliance risks.
Run load-ins and strikes independently, managing freight, trucking coordination, and labor from planning through execution.
Conduct proactive site surveys and build them into the pre-production process.
Staff, brief, and hold crew and labor accountable on event day.
Develop and maintain a logistics tracking system.
Spec and manage technical production requirements independently across power, rigging, AV, lighting, and interactive or digital elements.
Work directly with rigging crews, power engineers, and AV vendors, reviewing specs, and identifying technical risk early.
Identify technical risk in pre-production and resolve it before it reaches event day.
Own project budgets independently from first estimate through final reconciliation, hitting the designated profit margin on every project.
Maintain real-time budget updates throughout the project lifecycle.
Hold margin under client change pressure by creating and submitting change order requests.
Reconcile actuals against estimates at closeout, using insights to improve future estimates.
Negotiate vendors down and identify cost efficiencies without sacrificing quality.
Work closely with Operations to close out all projects in a timely manner.
Manage client relationships independently on event day and through pre-production.
Navigate difficult client moments without unnecessary escalation.
Present confidently in status calls, client reviews, and onsite briefings.
Set and actively manage client expectations on timelines, deliverables, and production logistics.
Collaborate with Operations to track projects through the TH process.
Proactively identify and communicate risks, delays, or budget concerns to stakeholders with recommended solutions.
Share vendor community to positively impact project outputs; source, manage, and coordinate all third-party vendors and foster long-term relationships.