Sr. Payroll Coordinator

Ascent Resources•Oklahoma City, OK

11d•Onsite

About The Position

Ascent Resources is seeking an experienced Sr. Payroll Coordinator. This position is located in Oklahoma City, OK and will report to the Vice President of Human Resources. The Sr. Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of Ascent Resources payroll and supporting HRIS administration. This position serves as the primary payroll administrator for the organization and requires meticulous attention to detail and exceptional organizational skills. The coordinator handles highly sensitive and confidential information, while also collaborating with other HR functions, Accounting, Treasury, and other key stakeholders as needed. The ideal candidate has strong payroll knowledge, hands-on HRIS experience, and a continuous improvement mindset to help document and enhance payroll processes and systems.

Requirements

HRIS experience required, preferably with systems such as ADP Workforce Now, Workday, UKG, Paycom, or similar platforms
Strong knowledge of payroll principles, regulations, and best practices
Proficient in using payroll management software and Excel to process and analyze payroll data
Knowledge of payroll implications associated with equity compensation and long-term incentive plans
Excellent attention to detail and ability to maintain a high level of accuracy in data entry
Strong organizational skills and ability to manage multiple tasks and deadlines
Excellent communication and interpersonal skills to effectively interact with employees and stakeholders
Ability to handle sensitive and confidential information with integrity and professionalism
Analytical mindset to identify and resolve payroll discrepancies and problems
Strong problem-solving skills and ability to work independently as well as part of a team
8-10 years of payroll administration experience
Proficiency in Microsoft Office, including Word, Excel, and Outlook
In-depth knowledge of payroll regulations and legal requirements
Strong numerical and analytical skills
Excellent attention to detail and accuracy
Ability to handle confidential information with discretion
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to independently manage payroll operations while maintaining a high degree of accuracy, confidentiality, and compliance

Nice To Haves

10+ years of payroll processing experience including experience processing payroll transactions related to equity compensation and long-term incentive plans
Certification in payroll processing
2+ years of oil and gas industry experience
Experience administering payroll through ADP Workforce Now
Experience supporting and/or leading HRIS implementations, upgrades, or integrations is a plus

Responsibilities

Ensure accurate and timely processing of employee payroll, which includes calculating salaries, deductions, bonuses, and overtime
Maintain accurate employee records and ensure that any changes to employee information, including new hires, terminations, promotions, and salary adjustments, are properly and promptly reflected in the payroll system
Administer payroll processing associated with long-term incentive equity compensation programs, including the accurate taxation, withholding, reporting, and reconciliation of vesting events
Administer payroll-related updates within the HRIS system
Support HRIS data entry, reporting, testing, and system updates
Examine and confirm timesheets, attendance records, and other pertinent documents to ensure precision and adherence to company policies and legal obligations
Produce comprehensive reports pertaining to payroll, taxes, and other expenses related to payroll
Document payroll processes, procedures, and controls to support operational continuity, compliance, and knowledge transfer
Work together with the Human Resources department to ensure accurate and thorough recording of employee benefits, such as insurance and retirement plans, in the payroll system
Assist with HRIS system testing, upgrades, integrations, and future system enhancement initiatives
Continuously monitor and stay abreast of federal, state, and local payroll laws and regulations to ensure strict adherence and compliance
Identify opportunities to improve payroll accuracy, efficiency, reporting capabilities, and employee experience through process and technology enhancements
Serve as the primary point of contact for employee payroll inquiries and payroll-related vendor relationships
Provide support in the completion of payroll-related audits and promptly address any inquiries requested by auditors
Maintain confidentiality of employee information and payroll records at all times
Other duties assigned as needed