Sr. Payroll Coordinator

Kohler Co.•Kohler, WI

11d•$21 - $31•Onsite

About The Position

The Senior Payroll Coordinator – US plays a key role in the accurate, timely, and compliant delivery of US payroll operations across a complex, multi-state environment. This role is responsible for coordinating and validating payroll inputs, supporting complex payroll processing activities, resolving escalated payroll enquiries, and ensuring payroll outputs meet required controls, compliance, and service standards. Working closely with the US Payroll Manager, HR, Finance, Legal, and external partners, the role acts as a senior point of coordination within the payroll process, helping to manage risk, improve data quality, strengthen controls, and support continuous improvement across payroll operations.

Requirements

HS Diploma or GED Required
3+ years of payroll experience, ideally in a large, multi-state, corporate, or shared services environment
Experience processing payroll, reconciliations, adjustments, and resolving payroll inquiries and exceptions
Working knowledge of U.S. payroll regulations, including taxation, deductions, garnishments, and compliance requirements
Proficiency with payroll, HRIS, timekeeping, and reporting systems
Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, and data analysis
Strong analytical, problem-solving, and organizational skills with attention to detail and accuracy
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality
Strong communication skills with the ability to collaborate effectively across HR, Finance, and other business functions
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

Nice To Haves

Post-secondary education in Payroll, Accounting, Finance, HR, Business, or equivalent experience preferred
Workday experience preferred
CPP, FPC, or equivalent payroll certification preferred, or willingness to pursue certification

Responsibilities

Coordinate, validate, and review complex payroll data to support accurate and timely payroll processing
Support payroll preparation for bank submission, funding, and posting to financial systems, ensuring appropriate review and control steps are completed
Process and review manual, off-cycle, adjustment, retroactive, and exception payments where required
Prepare and review payroll reports, journals, reconciliations, and variance analysis in accordance with internal controls
Act as an escalation point for complex payroll processing issues, identifying root causes and coordinating resolution with relevant stakeholders
Support compliance with US federal, state, and local payroll regulations, including multi-state payroll requirements
Ensure payroll activities adhere to Kohler policies, procedures, approval controls, and audit requirements
Identify, assess, and escalate payroll discrepancies, control gaps, compliance risks, or recurring issues with appropriate recommendations
Support internal and external audit requests by preparing accurate documentation, explanations, and evidence
Contribute to year-end and periodic compliance activities, including payroll tax, reporting, and employee documentation processes
Produce, review, and interpret payroll and HR reports using data from approved systems
Perform detailed payroll reconciliations, investigate variances, and recommend corrective actions
Maintain organised payroll documentation in line with audit, retention, and confidentiality requirements
Monitor data quality across payroll inputs and partner with HR, Finance, and system teams to resolve recurring issues
Use payroll data and reporting to identify trends, risks, and improvement opportunities
Respond to complex payroll enquiries from employees, HR, Finance, and managers, providing clear guidance and timely resolution
Provide subject matter support on payroll processes, documentation requirements, deadlines, and exception handling
Build effective working relationships with internal stakeholders and external providers to deliver a high-quality payroll service
Communicate payroll requirements, risks, and actions clearly to stakeholders, ensuring issues are followed through to closure
Support the development and embedding of standardised payroll processes with a focus on accuracy, efficiency, compliance, and employee experience
Participate in payroll system testing, enhancements, implementations, and process changes, including user acceptance testing where required
Identify opportunities to simplify, automate, or strengthen payroll processes and controls
Support knowledge sharing across the payroll team and contribute to process documentation, training materials, and best-practice ways of working
Maintain up-to-date knowledge of payroll practices, regulations, systems, and technology relevant to US payroll operations