Sr Operations Coordinator
About The Position
We are seeking a Senior Operations Coordinator to join our team in Guaynabo, PR. Provide administrative and operations support to the manager of a large technical operating unit. Act as an extension of the manager's authority in administrative matters. The incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets. Acts as a liaison between the manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays a proactive role in ensuring that budgets and goals are met by monitoring progress and keeping the manager well informed with up-to-date reports, graphs and other decision-making tools.
Requirements
- Bachelor's degree in Business Administration, plus ten years' experience. Without a degree, requires fifteen years' experience in progressively responsible administrative work.
- Excellent interpersonal and organizational skills required.
- Knowledge of business administration practices and principles, including finance and accounting.
- Computer skills required, particularly in Excel, PowerPoint and Word.
- Ability to deal effectively and harmoniously with people at all levels of the organization.
- Job requires ability to process paper/electronic documents and operate computer keyboard.
- Ability to retrieve and file folders.
- Ability to communicate effectively, both verbally and in written form.
Nice To Haves
- Knowledge of the consulting engineering industry helpful.
Responsibilities
- Acts as liaison between manager and his/her staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
- Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets.
- Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager.
- Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year.
- Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
- Coordinates operations within organization unit to ensure consistency with policies and procedures.
- Assists manager with the initiation and/or processing of personnel actions.
- Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization.
- Advises managers when corrections are needed.
- Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
- Assists in the development of presentations to clients and prospective clients.
- Prepares organization charts for various operating units.
- May coordinate and attend meetings and prepare meeting minutes.
- May perform such other duties as the Supervisor may from time to time deem necessary.
Benefits
- medical
- dental
- vision
- company-paid life and short- and long-term disability benefits
- employer-matched 401(k) with 100% vesting
- employee stock purchase plan
- Paid Time Off
- leaves of absences options
- flexible work options
- recognition and employee satisfaction programs
- employee assistance program
- voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
