Sr. Office Assistant

TEAM INC • Ansonia, CT

9d • $19 - $20 • Onsite

About The Position

To provide centralized administrative support for Early Childhood programs.

Requirements

• H.S. diploma or equivalent.
• 1+ years of secretarial training or exp.
• Strong customer service and organizational skills
• Computer skills (Microsoft Office preferred)
• The ability to hear a conversational voice, with or without a hearing aid
• The ability to see and read newsprint with or without corrective lenses
• Ability to speak and be understood under normal circumstances.
• Ability to function within guidelines of the Agency’s core values
• Identification with Agency mission
• Ability to build consensus and motivate employees.

Nice To Haves

• Bilingual preferred (Spanish/English).

Responsibilities

• Answer the telephone in a prompt and polite manner, direct calls, and take and relay accurate messages as needed.
• Greet and direct visitors and schedule appointments as needed.
• Perform clerical and general office duties, i.e., typing, filing, faxing, copying, correspondence, invoice processing, and accurate record maintenance as required.
• Compile data and input information for monthly reports.
• Maintain the filing system, inc. program applications, family information, meeting minutes, financial records, correspondence, and attendance records.
• Order office supplies as needed and verify orders upon delivery.
• Maintain office equipment.
• Collect and record fees collected from client parents, issue receipts, and ensure delivery to Fiscal Dept.
• Record monthly child subsidy payments and provide year-end summaries to parents.
• Type, copy, and distribute departmental communications, including parent notices and monthly newsletter.
• Maintain accurate and confidential records concerning participants and families as required by program guidelines.
• Attend staff meetings and training sessions.
• Substitute for classroom and kitchen staff in emergencies.
• Perform other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED