Sr. Marketing Coordinator

AQUINAS MANAGEMENT SERVICES•Fort Worth, TX

20h•Onsite

About The Position

The Sr. Marketing Coordinator supports Linbeck pursuits by planning, managing, and producing proposals, presentations, and qualifications packages for the company’s core market sectors. The role creates, updates, and tracks internal resources to ensure assigned materials are completed and submitted on time and to a high standard. As part of the marketing team, the coordinator researches and writes marketing materials, edits content, and coordinates publishing, graphics, final production, reproduction, assembly, and delivery. The position works with technical teams, subject matter experts, Client Executives, and the Sr. Marketing Manager to develop, tailor, review, and finalize proposal materials. It maintains proposal resources and supports meetings, reviews, progress tracking, follow-up requests, and process improvements. The role is required to work onsite at a main office or project location and may require travel and after-hours or weekend availability for issues affecting deliverables or job sites.

Requirements

BA/BS with an emphasis in Marketing, Journalism, Media Management, or Communications.
At least 5 years of marketing and proposal management experience.
Basic knowledge of strategic selling and key account management as applied to proposals.
Proficiency interviewing subject matter experts and in writing, editing, grammar, spelling, and punctuation.
Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
Proficiency with Adobe Creative Suite, including InDesign, Illustrator, and Photoshop.
Strong time management and multitasking skills to meet deadlines.
Effective communication skills for reporting status and completing delegated tasks.
Strong organizational skills for maintaining electronic files and planning daily, weekly, and monthly tasks.
Current driver's license.
Ability to work onsite at a main office or project location.
Ability to meet the stated physical requirements, including sitting and working at a computer for extended periods, using hands to handle objects or controls, lifting up to 25 pounds at times, navigating company premises, and communicating orally.

Nice To Haves

Marketing and proposal management experience in the construction industry.

Responsibilities

Coordinate and assist in developing proposals for RFPs, RFQs, and other client solicitations.
Plan, manage, and produce proposals, presentations, and qualifications packages.
Manage timelines, track proposal milestones, and ensure timely submission of documents.
Gather information, project descriptions, resumes, and supporting documentation from technical teams, subject matter experts, and Client Executives.
Tailor content to client requirements and review, edit, and format proposal materials for clarity, accuracy, and compliance.
Maintain consistent proposal tone, style, and branding.
Coordinate proposal layouts and graphics with the Sr. Marketing Manager and ensure visual and brand consistency.
Check proposal submissions against client requirements, formatting guidelines, and company standards, and conduct final reviews for completeness and accuracy.
Maintain and update a repository of proposal materials, templates, resumes, and project descriptions.
Facilitate proposal meetings and reviews, assign tasks, and monitor progress toward deadlines.
Track submitted proposals and assist with follow-up requests for information or clarification.
Document proposal feedback and results to improve future processes.
Research and write marketing materials, perform literary editing, and coordinate publishing, graphics, production, reproduction, assembly, and delivery.
Perform other duties as assigned.