LOSPP - Sr. Marketing Assistant

Mitsui & Co. (U.S.A.), Inc.•Los Angeles, CA

16d•$52,000 - $62,000

About The Position

This role is responsible for managing administrative tasks related to trading and sales activities within the business department. Key responsibilities include preparing documentation, completing required forms for contracts, shipping arrangements, Bills for Collection, Letters of Credit, and wire transfers. The position also involves coordinating settlement methods, preparing cash flow statements, arranging transportation, tracking goods movement, and providing customer support. Additionally, the role may include monitoring and reporting on commodity business activities.

Requirements

Minimum of two (2) years of experience or equivalent combination of training and experience.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong communication and arithmetic skills.
Ability to adapt to a cross-cultural environment.

Responsibilities

Prepare and maintain documentation for imports, exports, offshore trade, and domestic business.
Create billing and invoice instructions based on manager guidance or contract details.
Set up initial contract files and monitor status from signing through final delivery.
Work with managers to determine settlement methods (e.g., L/C, BA, BP).
Research interest rates, foreign exchange trends, and money supply to prepare projected cash flow statements.
Coordinate issuance of Bills for Collection, Letters of Credit, and wire transfers.
Ensure timely fund transfers and accurate completion of paperwork in compliance with established procedures.
Arrange transportation for contract products, following supplier instructions and notifying buyers of details.
Resolve issues and communicate changes to suppliers and buyers.
Coordinate with the Traffic Department when suppliers do not arrange transportation.
Maintain accounts receivable and payable records.
Prepare debit memos/vouchers and track records in an automated database for monthly, quarterly, and annual reporting.
Notify customers of overdue payments.
Assist customers with orders, payments, shipping schedules, and pricing inquiries.
Trace pending orders and respond to routine supplier or purchaser questions.
Work with the Credit Department to review customer credit status.
Request higher credit limits upon management approval and initiate credit checks as needed.
Prepare and remit telegraphic transfers to Tokyo and other offices for related transactions.
Maintain transaction logs.
Participate in projects as assigned by the manager.