Sr. Manager, Programs (Training Grants)

University of Miami•Miami, FL

15d•Onsite

About The Position

The Sr. Manager, Programs oversees the day-to-day administrative management of assigned program(s) within the department and works to ensure the successful implementation of all initiatives. The incumbent operates with the goal of delivering high-quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Sr. Manager, Programs serves as the liaison to leadership, faculty, students, and staff. This role serves as the primary administrative lead and key point of contact for trainees, faculty mentors, program directors, and internal stakeholders for assigned NIH institutional training grants.

Requirements

Bachelor’s degree in relevant field required
Minimum 5 years of relevant experience required
Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
Knowledge of program administration, business operations, and research administration principles.
Ability to manage complex programs, implement operational processes, and assess program effectiveness.
Ability to interpret and apply sponsor, institutional, and regulatory requirements with a high level of accuracy and attention to detail.
Strong project management, organizational, and deadline management skills.
Excellent written and verbal communication skills, including the ability to prepare reports and communicate effectively with faculty, trainees, and administrative partners.
Demonstrated ability to build collaborative relationships, exercise sound judgment, and work independently on sensitive or complex matters.
A minimum of five years of progressively responsible experience in program administration, research administration, academic administration, or sponsored programs is required.

Nice To Haves

Proficiency with enterprise systems such as Workday, Microsoft Excel, and database or tracking tools used for financial monitoring and program administration is preferred
Experience supporting NIH training grants or other federally funded training programs is strongly preferred.

Responsibilities

Prepares, maintains, and reports on program effectiveness.
Assists with managing program budget by monitoring expenditures.
Stays abreast of market trends and legislation impacting program functions.
Checks, verifies, organizes, and prepares grants, procurement, and other program-relevant documents.
Supervises, monitors, trains, and evaluates program staff members to ensure compliance with applicable policies and procedures.
Coordinates logistics for program events and activities.
Works with other departments to increase program awareness.
Identifies new needs and emerging issues and develops new programs, initiatives, and resources.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.
Oversee trainee appointments, reappointments, amendments, and termination actions in eRA Commons/xTrain and ensures the timely and accurate submission of required documentation.
Monitor trainee eligibility, progress, milestones, and outcomes to support program oversight, evaluation, and reporting.
Prepare, coordinate, and compile annual, continuation, renewal, and closeout reports for sponsoring agencies, including NIH Research Performance Progress Reports (RPPRs) and required training grant tables.
Monitor grant activities for compliance with NIH, NRSA, institutional, and sponsor requirements, including trainee eligibility, appointment timing, reporting obligations, effort, and allowable costs.
Partner with pre-award, post-award, finance, and research administration teams to support budget management, expenditure monitoring, trainee-related expenses, and fiscal planning within approved funding levels.
Coordinate trainee recruitment, application, selection, onboarding, and orientation processes in collaboration with faculty and program leadership.
Develop and maintain standard operating procedures, tracking systems, timelines, and communication workflows to support efficient program administration and audit readiness.
Coordinate program activities supported by the grants, including seminars, workshops, advisory meetings, trainee development initiatives, and evaluation activities.
Support competitive renewals, new training grant submissions, and strategic initiatives that strengthen the institutional training grant portfolio.
Communicate grant status, deadlines, risks, compliance matters, and action items clearly and effectively to faculty, staff, and leadership.
Identify operational needs, recommend process improvements, and independently resolve complex administrative and programmatic issues related to NIH training grant management.
Coordinate trainee course registration, training-related requirements, and other educational activities in an academic research environment.
Process reimbursements of trainee or program-related expenses in accordance with institutional and sponsor guidelines.
Support the Sylvester Postdoc Council, including coordination of communications, meetings, initiatives, and other programmatic activities that enhance postdoctoral engagement.