Grants and Sponsored Programs Administrator

Research Foundation of The City University of New York • Long Island, NY

1d • Onsite

About The Position

The Grants and Sponsored Programs Administrator is a member of the grants team supporting the College’s Principal Investigators (PIs) and Program Directors (PDs) within LaGuardia’s Office of Grants & Sponsored Programs. This role reports to the Associate Director for Grants Administration. The Research Foundation of The City University of New York (RFCUNY) is dedicated to providing services that enable CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. LaGuardia Community College, founded in 1971, is one of seven community colleges of CUNY, offering numerous associate degree programs and workforce training. The college serves a diverse student population, with a significant number of international students, first-generation students, and ethnic minorities, and is recognized for its role in economic mobility.

Requirements

• Bachelor's degree and three years' related experience required.
• Experience in supporting grants and sponsored programs from federal, state, local government, or private funders.
• Clear communicator who works well with diverse stakeholders.
• Organized, detail-oriented, and self-motivated with sound judgment.
• Creative problem-solver who performs well under pressure.
• Proficiency in Microsoft Office.

Nice To Haves

• Familiarity with RFCUNY policies/procedures and related campus grants office workflows.
• Awareness of broader sponsored research administration compliance areas (e.g., Conflict of Interest, human subjects/IRB, export control) that intersect with grants administration.
• Experience with cloud-based database systems (e.g. OneDrive, Cayuse, Workday).

Responsibilities

• Review sponsor guidelines; compile required documents; edit narratives; and submit proposals, applications, and reports through electronic portals and RFCUNY systems as applicable.
• Review grant proposal budgets to confirm expenses are allowable, allocable, and reasonable, conform to sponsor guidelines, and align with College and University requirements.
• Review sponsor agreements, subcontract documents, and independent consulting agreements; ensure alignment with budgets and supporting documentation; and coordinate with RFCUNY for review and execution.
• In collaboration with PIs/PDs, project staff, and the Research Foundation of CUNY (RFCUNY), monitor sponsored program activity to facilitate timely, compliant spending in accordance with sponsor terms and conditions.
• Analyze spending trends and assist with budget modifications, carryover requests, and appropriate spending practices.
• Support staff effort and cost share processes, including staff effort notices and effort/cost-share reporting and certification, as required.
• Assist PIs with navigating RFCUNY procurement processes, including purchase orders, supplier invoices, purchase card applications and reconciliation, and independent contractor agreements (ICAs).
• Assist PIs with navigating RFCUNY human resources processes for grant-funded staff, including onboarding RF employees and updating appointments.
• Maintain accurate records in CUNY’s eRA system (Cayuse) and related tracking tools: enter/update data; review records for completeness and accuracy; monitor proposal and award records prior to routing/submission.
• Participate in the routine updating of standard operating procedures, process re-engineering, and continuous process improvement.
• Compile and analyze data for institutional and sponsor reporting, including complex periodic reports related to grant acquisition and spending.
• Provide training and support to the College community on grants administration tools, systems, processes, and procedures, including RFCUNY systems and external sponsor platforms.
• Perform other duties and support special projects as assigned.

Benefits

• RFCUNY Employee Benefits and Accruals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level