Sr. Human Resources Coordinator

Life Fitness • Rosemont, IL

11d • Hybrid

About The Position

The Sr. Human Resources Coordinator is a key member of the Human Resources team, providing operational support across multiple HR disciplines. This role serves as a primary point of contact for employee inquiries and assists with payroll administration, talent acquisition coordination, onboarding and orientation, benefits administration, HR systems maintenance, employee data management, and general HR operations. The Sr. HR Coordinator plays an important role in ensuring a positive employee experience while maintaining accurate records, supporting compliance requirements, and contributing to the efficient operations of the HR department. This is a hybrid role, based out of our Global Support Center in Rosemont, IL – M/F are remote and Tu-Th are in-office collaboration days.

Requirements

• 3-4 years’ experience in human resources, including payroll, required
• Bachelor’s degree in HR or other related field, or equivalent combination of education and experience, required
• Intermediate knowledge of HR processes and employment regulations
• Very high level of customer service orientation
• Ability to manage multiple deadlines and priorities in a dynamic environment.
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Strong attention to detail and commitment to accuracy
• Intermediate proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Ability to handle confidential and sensitive information with discretion

Responsibilities

• Serve as the primary liaison between the company and the third-party payroll provider, ensuring timely and accurate payroll processing
• Coordinate payroll-related activities, including time collection, employee status changes, compensation updates, deductions, garnishments, and other payroll inputs
• Review payroll reports and audit payroll data for accuracy prior to processing
• Research and resolve payroll discrepancies by working directly with employees, managers, and payroll managed services provider
• Respond to employee inquiries regarding pay, tax withholdings, deductions, direct deposit changes, and payroll processes
• Maintain payroll records and supporting documentation in accordance with company policies and regulatory requirements
• Assist with year-end payroll activities, audits, reporting requirements, and employee tax documentation
• Partner with Human Resources, Finance, and the payroll provider to continuously improve payroll processes and ensure compliance with applicable laws and regulations
• Monitor service levels and maintain a strong working relationship with the payroll provider to ensure efficient and effective payroll administration
• Coordinate interview scheduling between candidates, hiring managers, recruiters, and interview teams
• Manage interview logistics, including conference room reservations, calendars, travel arrangements, and candidate communications
• Prepare offer-related documentation and support pre-employment activities
• Assist with candidate tracking and recruitment reporting
• Support recruiting events, career fairs, and other talent acquisition initiatives
• Coordinate new hire onboarding activities and pre-employment documentation
• Conduct or support new hire orientation programs
• Ensure completion of required onboarding paperwork and compliance requirements
• Coordinate equipment, badge access, and other new hire readiness activities with internal departments
• Help create a welcoming and engaging onboarding experience for new employees
• Serve as a first point of contact for employee benefits inquiries
• Assist employees with enrollment, life event changes, and benefits-related documentation
• Support annual open enrollment activities and employee communications
• Coordinate with benefit vendors and internal stakeholders regarding benefits administration issues
• Maintain accurate benefits records and reporting
• Maintain employee records in Workday and UKG
• Process and manage transactions including hires, transfers, promotions, compensation changes, terminations, and organizational updates
• Conduct regular audits of HR data to ensure accuracy and integrity
• Generate standard reports and support HR metrics reporting requirements
• Maintain personnel files in accordance with company policies and legal requirements
• Respond to employee questions regarding HR policies, programs, payroll, benefits, and procedures
• Assist with the administration of company programs and employee initiatives
• Support employee communication efforts and HR-related announcements
• Coordinate employee engagement initiatives, recognition programs, wellness activities, and company-sponsored events
• Assist with planning and execution of employee appreciation events, service award programs, volunteer activities, and culture-building initiatives
• Assist with policy administration and compliance-related activities
• All other duties and responsibilities reasonably related to the job description

Benefits

• a 401(k) savings plan with 4% employer match
• medical, dental and vision insurance
• parental, medical and military leaves of absence
• paid time off
• 12 paid holidays throughout the calendar year
• paid vacation days beginning at 13 days annually
• paid sick leave as provided under state and local paid sick leave laws
• company paid short-term disability and optional long-term disability
• health savings account
• health care and dependent care reimbursement accounts
• employee and dependent life insurance and supplemental life and AD&D insurance
• hospital indemnity
• identity protection
• legal services
• adoption assistance
• tuition assistance
• commuter benefits
• employee discounts
• an employee assistance program that includes free counseling sessions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level