Sr. HR Coordinator

BISSELL Homecare•Grand Rapids, MI

10h•Hybrid

About The Position

The Sr. HR Coordinator will support the HR department in various administrative tasks, ensuring efficient operations. This role involves working with Associate records and data, assisting in compliance processes, coordinating meetings, and executing financial activities for the department. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and a passion for supporting the workforce.

Requirements

Ability to communicate effectively, including proficient writing skills and ability to work with a range of individuals at all levels of the organization
Ability to work with, build relationships with and engage with third-party organizations
Abilities to coordinate with the HR functional team members in various areas/projects as needed
Ability to work independently as well as part of a team in a fast-paced environment with multiple projects, tight deadlines and changing priorities
Demonstrate intellectual curiosity to propose continuous improvement solutions
Top notch organization skills and an eye for the little details
Willingness to seek collaboration, ask questions and learn from others
Ability to manage multiple priorities and prioritize workload
Deadline driven mindset and way of working
Ability to work in the office at least three days per week in Grand Rapids, Michigan
Associate’s degree or equivalent experience
Concentration in Communications or Administration
3-5 years of administration experience, preferably in an HR function
Proficient in MS applications (SharePoint, Word, Excel, PowerPoint, Outlook, Teams, OneNote, etc.)
Proficiency with AI tool such as Claude, CoPilot or ChatGPT
Proficiency with HR data system i.e. Oracle, Workday, SAP HCM
Ability to exercise discretion when handling confidential information

Responsibilities

Assisting with day-to-day operations of the HR function and duties
Completing vendor setup with Accounts Payable, executing purchase order set up and processing invoices for HR department
Conduct review of monthly HR department financial statement to ensure no erroneous charges. Raise any questions or errors to the designated Accounting representative.
Coordinating with stakeholders the annual planning of designated holiday calendar
Gathering content from key contributors for monthly HR scorecard presentations as well as content for the BISSELL GBU presentation
Coordinating and executing the administrative tasks for the BISSELL Scholarship Process
Maintaining annual HR calendar with key and critical processes, inclusive of key dates
Scheduling meetings when necessary
Ordering supplies for the HR department as-needed
Supporting the team with physical mail coordination as needed, including partnering with Facilities on equipment returns
Coordinating actions related to regulatory filings such as EEO-1, Vets-100 and disability reporting, California Privacy Act data submittals
Coordinating Earned Income Tax Credit compliance actions with HR Business Partners and Communications team
Data coordination and submittal for Bureau of Labor Statistics reports
Validation of I-9 records for newly hired Associates
Executing HR-related customer audit activities utilizing tools such as Ecovadis or SMETA
Coordinating the reporting and resolution of the annual BISSELL Code of Conduct disclosures. This includes periodic status reporting.
Coordinating and monitoring completion of the annual Associate Handbook acknowledgements for global Associates
Executing termination of employment activities in systems (Oracle, Darwin, Glint Survey)
Sending HRIS Representative the information related to a departing Associate and scheduling exit interview with necessary last day information
Coordinating & executing tasks related to unemployment claims, including receiving claim, gathering documentation from HRBP’s, submitting response to unemployment department in various states
Executing onboarding activities including I-9 completion, creating and maintaining new hire Associate files, data entry of any remaining content into HCM, monitoring completion of background checks, new hire emails, IT onboarding requests, new hire orientation schedule.
Maintaining job description library/database to ensure accessibility and version control, ensuring job descriptions are updated in standard format and retrieving for partners as- needed
Follow-up on the completion of new hire performance reviews and escalating any issues to appropriate HR Business Partner as-needed
Reviewing and processing application forms for program reimbursement i.e. tuition reimbursement, gym membership reimbursement, adoption assistance
Tracking wellness program participation
Coordinating training sessions and seminars by sending calendar invitations, booking rooms, coordinating with presenters and the facilities team.
Communicating with session participants via email and MS Teams regarding training activities and logistics
Executing reporting from LMS on a scheduled or ad hoc basis
Monitoring the Learning@BISSELL inbox and escalate as-needed
Assisting with administrative tasks for recurring learning and development events as-needed
Additional duties as assigned