Sr. Grants & Contracts Analyst (William H. Gates Institute within Population Family Reproductive Health)

Johns Hopkins University•Baltimore, MD

21d•$64,470 - $112,850•Remote

About The Position

The Sr. Grants & Contracts Analyst provides professional sponsored-funds management for more than 80% of the role, handling pre-award and post-award activities such as proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The analyst works independently on grants, contracts, and awards ranging from moderately to highly complex. These may include detailed budgets, multiple projects and cores, subawards, investigator-initiated projects, consortiums, Department of Defense requirements, complex foundation grants, and pharmaceutical-company-sponsored clinical trials. The primary focus is timely, effective, and efficient management of sponsored funding, though the position may also assist with non-sponsored funds. The role supports an award funded in Nigeria and will be centralized into Research Administration within six months of hire. The organization is also moving to a new ERP in July 2027. The position is remote and scheduled Monday through Friday, 8:30 a.m. to 5:00 p.m. The listed annual starting salary range is $64,470–$112,850, commensurate with experience.

Requirements

Bachelor’s degree.
Four years of related experience in sponsored research and/or financial positions. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or equivalent, as permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position; if the program is not successfully completed, no additional experience will be applied.
Knowledge of external federal guidelines and procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
Intermediate proficiency in analytical skills, attention to detail, grant closeout procedures, grant proposal preparation, grant regulations, grants and contracts management, oral and written communications, record keeping, regulatory compliance, and relationship management.

Nice To Haves

Experience in an academic or medical setting.
Familiarity with QuickBooks and JEMS.

Responsibilities

Oversee and direct complex award-management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
Partner with faculty and/or budgetary staff and the Office of Research Administration to plan and develop application submissions to federal agencies, private agencies and foundations, and commercial companies; serve as the final point of contact for this work.
Ensure compliance with institutional pre-award policies and sponsor guidelines.
Review assigned faculty’s sponsored-project proposals before forwarding them to the Grants & Contracts Manager and/or Office of Research Administration for signature, ensuring accuracy and adherence to relevant guidelines.
Prepare budgets in a timely manner for principal investigator review.
Serve as a liaison among research units, central offices, and funding agencies.
Review budgets and related justifications for appropriate and complete content.
Provide groundwork for subcontract negotiations.
Ensure compliance with grant and contract requirements, including sponsor guidelines, internal protocols, accurate protocol information in grant documents, and conflict-of-interest requirements.
Maintain updates and communications about current awards, including regular audits and reports to principal investigators on financial status and to departmental leadership as needed.
Manage post-award processes, including award setup, review, account-setup verification, and ensuring staff are set up appropriately.
Complete post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and subcontract-setup paperwork.
Provide information and assistance for closeouts as needed.
Perform other duties as assigned.
Support an award funded in Nigeria.
Transition into centralized Research Administration within six months of hire and support the move to a new ERP in July 2027.