Sr. Financial Analyst, Discovery Science, ON-SITE REQUIRED
About The Position
Under the supervision of the Discovery Science Administrator, this role provides financial support to the Chairs, Administrator, and Principal Investigators (PIs). The support includes grant budget development, ensuring compliance with internal and external financial controls, grant financial reporting, expense tracking, projections, and management, and assistance with the preparation and submission of funding applications. The position ensures that PIs have the necessary information to effectively manage their expense and grant budgets. It anticipates and responds to customer needs by providing accurate, timely, and complete financial information on a regular and as-needed basis. The role requires advanced use of Word, Excel, PowerPoint, Adobe Acrobat, and InfoEd.
Requirements
- Associates degree required
- Minimum of 3 years of work experience in financial positions
- Demonstrated abilities for advanced use of Word, Excel, PowerPoint, Adobe Acrobat and InfoEd
Nice To Haves
- Bachelor’s degree in Finance, Fiscal Management, Business or Accounting highly preferred
- Minimum of 2 years of work experience in grant/contract management
Responsibilities
- Grant budget development
- Compliance with internal and external financial controls
- Grant financial reporting
- Expense tracking, projections and management
- Assistance with preparation and submission of funding applications
- Ensures the availability of all necessary information for the chairs, principal investigators to effectively manage their expense and grant budgets
- Anticipates and responds to the needs of the customer by providing accurate, timely and complete financial information
- Award set-up, just-in-time and Notice of Award
- Prepare and submit completed cost center forms, consistent with policy and procedure
- Assist PI in preparation of detailed budgets and/or budget revisions
- Recognize financial issues needing resolution with sponsors and initiate resolution
- Initiate re-budgeting requests to SPO and /or to sponsors
- Obtain Workday Grant Reporting access for staff as needed
- Provide training to PI regarding financial systems, reporting and regulations, as needed
- Coordinate inter-departmental cost sharing
- Prepare budget change forms for research staff to reflect research work assignments and work effort provided
- Reconcile grant cost centers on a regular basis, flag over/under expenditure to PI
- Review research expenses for accuracy, verifying relation to research and contract allowability
- Track and review grant expenses and notify appropriate departments of billing errors or omissions
- Prepare recerts and transfers of expense, check requests, green requisitions, and travel reimbursements as needed
- Identify the specific requirements for invoicing, prepare and track invoices and process received checks for deposit
- Monitor subcontracts, including receipt and processing of invoices for payment, track payments and communication with subcontractors regarding completeness of submission of status of payment
- Prepare ORA forms A/B for continuation years
- Monitor and anticipate need for no-cost extension and assist PI in preparation and submission of requests, if required
- Assist PI in certification of effort reporting
- Extrapolate grant cost center charges to determine amount of carry forward for progress reports and assist PI in managing the spending plan
- Analyze monthly and annual fund balance reports, review monthly grant financial reports and projections to PI and flag projected variances to budget with PI, Chairs and Administrator
- Grant cost center close out: consistent with the terms of the award, resolve all encumbrances, prepare recerts or transfers of expense as needed, verify all appropriate expenses have been posted and assist PI, SPO and/or ORA with required close out activities
Benefits
- Excellent health care coverage with no copay at Albany Medical Center providers
- A wide array of services and programs to support emotional, physical, and mental wellbeing
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
