Sr. Executive Assistant

Federal Reserve Bank of Philadelphia•San Francisco, CA

1d•Onsite

About The Position

The Federal Reserve Bank of San Francisco is seeking a Sr. Executive Assistant for a one-year temporary assignment to support the Supervision Officer team. This role involves working closely with the Officer team and their staff of 350 employees. The ideal candidate will have a strong executive assistant background, exceptional organizational skills, and the ability to prioritize and manage a busy leader's needs. Beyond administrative expertise, the candidate should understand the value of strong relationships and networks within a large organization, be engaged in the work, and possess ideas for improving efficiency and impact, including making meetings more effective. The candidate should be willing to challenge the status quo when a better approach is identified.

Requirements

Associate’s degree or equivalent work experience as an Executive Assistant.
Typically requires six or more years of related professional experience.
Proven ability to communicate effectively across all levels within an organization.
Knowledge of Office365, MS Excel, Word, Outlook, and OneNote.
Able to work both independently and with a team.
Ability to multi-task, maintain attention to detail, and maintain a professional demeanor and positive attitude.
Expert-level calendar management and ability to juggle competing priorities.
Strong organizational skills with meticulous attention to detail.
Proactive mindset—you anticipate needs before being asked.
Flexibility to adapt when priorities shift.
This position requires access to confidential supervisory information, which is limited to “Protected Individuals.” Protected Individuals include, but are not limited to, U.S. citizens and U.S. nationals, U.S. permanent residents who are not yet eligible to apply for naturalization, and U.S. permanent residents who have applied for naturalization within six months of being eligible to do so or who will sign a declaration of intent to apply for naturalization before they begin employment.

Responsibilities

Provided senior-level administrative support to the Supervision Officer team.
Proactively manage Officer team schedules, travel arrangements, and correspondence and route sensitive and priority items on a timely basis.
Ensure the Officer team is fully informed and prepared in advance with pertinent documents for meetings and events.
Use your whole skillset (administrative, critical thinking, technology) and knowledge to help maximize the usefulness of Officer and Group meetings. Experiment and create new approaches to structure and organize these meetings for maximum ROI.
Coordinate internal and external meetings. This may include scheduling meeting times, making travel arrangements for attendees, arranging onsite logistics, and ensuring that various meeting amenities are available.
Support the executives and broader organization with excellent verbal and written communication skills, collaborating to deliver key communications through various channels.
Collaborate with team of administrative professionals to provide a range of administrative support (e.g., host external guests in SF and other branch offices, coordinate for System meetings, large group events and conferences, procure office supplies and balance invoices, and ad hoc administrative projects) across Supervision.