Sr. Executive Assistant

Origence • Irvine, CA

23h • Onsite

About The Position

Origence is seeking an experienced, highly organized, and proactive Senior Executive Assistant to provide executive-level administrative and operational support to our President & CEO and other senior executives. Reporting to the Senior Director of Administrative Services and Board Relations, this role serves as a trusted partner responsible for managing priorities, coordinating executive activities, and ensuring the smooth operation of the executive office. The ideal candidate is a polished professional who anticipates needs before they arise, exercises exceptional judgment, handles confidential information with discretion, and thrives in a fast-paced environment where priorities can shift quickly.

Requirements

• High School Diploma required.
• 5 to 8 years of executive administrative experience.
• Minimum of 2 years supporting a President, CEO, or comparable executive leader in a corporate environment.
• Experience supporting multiple senior executives and managing competing priorities.
• Demonstrated experience coordinating executive travel, meetings, and confidential communications.
• Excellent verbal, written, proofreading, analytical, and interpersonal skills.
• Strong organizational and time-management abilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and projects simultaneously.
• Strong critical thinking and problem-solving skills.
• Self-directed mindset with the ability to work independently and take initiative.
• Sound judgment in determining issues requiring executive involvement versus independent resolution.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Comfortable learning and adopting new technologies and collaboration tools.
• Experience using virtual meeting platforms and productivity technology.
• Ability to take accurate meeting minutes and maintain detailed records.
• Proven ability to maintain strict confidentiality and discretion.

Nice To Haves

• Bachelor's degree or equivalent combination of education and relevant experience preferred.

Responsibilities

• Manage complex calendars for the President & CEO and senior executive leaders, including scheduling meetings, coordinating travel, and resolving conflicts.
• Coordinate domestic and business travel arrangements, ensuring seamless execution of itineraries and logistics.
• Prepare, submit, and reconcile expense reports, including executive expenses requiring Board Chair review and approval.
• Anticipate scheduling needs and proactively identify efficiencies and opportunities to maximize executive effectiveness.
• Prepare, review, edit, and proofread correspondence, presentations, reports, spreadsheets, charts, and executive documents.
• Draft and send communications on behalf of executive leadership as appropriate.
• Conduct research, gather information, and analyze data to support executive decision-making.
• Assist with special projects and strategic initiatives as assigned.
• Ensure all deliverables are completed accurately, professionally, and within established timelines.
• Partner closely with executive leadership and internal teams to coordinate administrative activities and follow-through on key action items.
• Design, distribute, and track meeting and event invitations.
• Manage executive season ticket programs and related logistics.
• Review contracts and supporting documentation prior to executive signature.
• Enter purchase requests and manage departmental supply needs.
• Coordinate document preparation, scanning, copying, and distribution activities.
• Maintain a high level of professionalism, responsiveness, accuracy, and attention to detail.
• Coordinate internal and external meetings, ensuring all logistics are completed successfully.
• Maintain recurring executive meeting schedules and proactively address calendar conflicts.
• Prepare meeting agendas, collect supporting materials, and document meeting notes when required.
• Support executive off-sites, events, and business meetings.
• Travel occasionally to support meetings and executive initiatives.

Benefits

• Competitive paid time off programs
• 401(k) with company match up to 8%
• Tuition reimbursement and education benefits
• Comprehensive health and wellness benefit options
• Continuous learning and professional development opportunities
• Annual bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED