Sr. Executive Assistant

Vantor•Westminster, CO

1d•$34 - $50•Hybrid

About The Position

Vantor is seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the Chief Legal Officer and Chief Transformation Officer. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism.

Requirements

7–10+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment
Proven expertise in managing complex global travel arrangements and executive scheduling
Demonstrated excellence in written and verbal communication skills
Strong experience in organizational management, project coordination, and executive operations
Exceptional time management skills with the ability to prioritize effectively and anticipate executive needs proactively
Experience coordinating cross-functional initiatives, leadership activities, and special projects
Experience with invoice management, expense reconciliation, payment processing, and vendor coordination
Advanced proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word) and/or Google Workspace
Comfortable using collaboration and business tools such as Teams, Zoom, Workday, Concur, and related platforms
Ability to quickly learn and adopt new technologies, systems, automation tools, and AI-enabled productivity solutions
Professional presence with polished interpersonal skills and the ability to build strong relationships across all organizational levels
Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive matters
Able to work onsite 3–5 days per week, depending on executive and business needs
Team-oriented, adaptable, and highly collaborative in both in-person and remote environments
Must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent professional experience)
Prior experience supporting executives within legal, aerospace, technology, financial, or other fast-paced corporate environments
Experience supporting multiple senior executives simultaneously
Familiarity with board operations, executive governance processes, and investor-facing communications
Strong analytical and problem-solving capabilities with close attention to detail

Responsibilities

Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives
Coordinate extensive domestic and international travel arrangements, including itineraries, visas, accommodations, transportation, and expense reporting
Support executives in managing shifting priorities, urgent matters, and tight deadlines with agility and professionalism
Draft, edit, and prepare correspondence, presentations, reports, agendas, meeting materials, and executive communications
Manage high-volume email communications and confidential correspondence with discretion and accuracy
Serve as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring seamless communication and follow-through
Interface professionally with board members, investors, legal counsel, government representatives, and high-profile partners
Coordinate executive meetings, leadership offsites, and cross-functional initiatives, including logistics, agendas, and action tracking
Handle sensitive and confidential information with exceptional judgment, integrity, and discretion
Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency
Support C-level initiatives with a collaborative, adaptable, and solutions-oriented mindset
Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations
Assist with special projects, strategic initiatives, and operational activities as assigned
Manage invoice reconciliation, vendor coordination, and payment processing to ensure timely approvals and accurate financial tracking
Partner with Finance and Accounts Payable teams to monitor budgets, reconcile expenses, track outstanding invoices, and resolve billing discrepancies
Prepare and manage expense reports, purchase requests, and procurement-related documentation in compliance with company policies
Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes
Support both in-person collaboration and digital coordination across global teams and time zones