Executive Assistant - Sr

INTRINSIC FIRST LLC • Poway, CA

5d • $70,000 - $90,000

About The Position

The Executive Assistant - Senior plays a critical role in supporting senior leadership by managing complex schedules, coordinating high-level communications, and facilitating seamless operational workflows. This position requires a proactive and highly organized professional who can anticipate the needs of executives and act as a trusted liaison between leadership and internal or external stakeholders. The successful candidate will ensure that executives are well-prepared for meetings, travel, and strategic initiatives by handling logistics and information management with precision. This role demands discretion, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment. Ultimately, the Executive Assistant - Senior contributes to the efficiency and effectiveness of the executive team, enabling them to focus on driving organizational success.

Requirements

• Bachelor’s degree or equivalent work experience in business administration or a related field.
• Minimum of 5 years of experience supporting senior-level executives in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Strong written and verbal communication skills with attention to detail.

Nice To Haves

• Experience supporting C-suite executives in a fast-paced, dynamic industry.
• Familiarity with project management software and collaboration platforms such as Microsoft Teams or Slack.
• Advanced skills in data analysis and report generation.
• Ability to manage confidential and sensitive information with the utmost discretion.
• Professional certification such as Certified Administrative Professional (CAP) or equivalent.

Responsibilities

• Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare, review, and distribute correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners, ensuring clear and timely communication.
• Coordinate and support the planning and execution of executive meetings, events, and special projects.
• Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
• Anticipate executive needs and proactively address potential issues to streamline daily operations.
• Assist with expense reporting, budget tracking, and other administrative tasks as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior