Sr. Executive Assistant - ServiceMac

First American•Usa, SC

19d

About The Position

Provides advanced administrative support to executives and management teams. Acts as focal point for department and company policy information. Handles a wide range of administrative and executive support-related tasks such as screening calls, scheduling appointments, maintaining calendars, making travel arrangements, responding to requests for information on a wide range of topics, and preparing reports. Handles confidential information and communications. Full comprehension of practices and procedures of the function, company structure, policies and programs. Advanced computer skills.

Requirements

Requires HS diploma; BS/BA preferred
5+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, and Word.
Demonstrated experience managing multiple executive calendars and competing priorities simultaneously.
Strong travel coordination and expense management experience.
Ability to work independently with minimal supervision while maintaining exceptional attention to detail.
Proven ability to manage confidential information with discretion and professionalism.
Excellent written and verbal communication skills.
Strong organizational, problem-solving, and prioritization skills.
Candidates selected for employment will be required to successfully complete a background check, credit check and drug screening as a condition of employment, where permitted by applicable law.

Responsibilities

Manage and maintain multiple complex executive calendars, prioritizing scheduling conflicts and ensuring alignment across leadership teams.
Coordinate domestic travel arrangements, including flights, hotels, transportation, itineraries, and last-minute travel changes.
Schedules and maintains complex calendar of appointments, meetings and travel itineraries, coordinates related arrangements, gathers information, and determines and negotiates scheduling issues.
Prepare, track, and reconcile executive expense reports while ensuring timely collection of receipts and supporting documentation.
Prepares, creates and maintains reports, presentations, etc.
Composes and initiates correspondence and memoranda.
Tactfully screens a wide range of internal and external telephone calls and visitors, gathers information and decides on course of action, resolving routine and complex inquiries with internal and external contacts.
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, resolving issues.
Performs research for a wide range of issues and subjects.
Meeting and event coordination – coordinates schedules and activities with other departments, finds location (on or offsite), makes lunch arrangements, gathers materials, recommends and tracks budgets, communicates information/schedule to those attending, etc.
Other duties as assigned.