Sr. Executive Assistant, Fundraising

PragerU•Los Angeles, CA

1d•Onsite

About The Position

Our mission is to promote American values through the creative use of digital media, technology and edu-tainment. We’re proud to be voted among the “Best Place to Work in Los Angeles” by the LA Business Journal 4 years in a row. The Sr. Executive Assistant, Fundraising supports two Co-Heads of the department and works closely with the CEO to help lead a fast-paced team of 30+. This role keeps communication, organization, and projects running smoothly across departments. A core part of the job is hands-on executive support, including attending meetings, taking detailed notes, tracking next steps, and following up to ensure completion. The ideal candidate is organized, proactive, and able to manage multiple priorities with ease.

Requirements

5+ years of experience as an Executive Assistant or in a similar role, ideally within nonprofit fundraising or management
Flexibility and responsiveness, including availability for calls and texts after hours when needed
Exceptional organizational and project management skills
Strategic thinker with the ability to anticipate 2nd- and 3rd-order effects when designing processes and systems
Proven problem-solver with an entrepreneurial drive to build and improve
Outstanding verbal and written communication skills, ability to write/edit well is necessary
Self-starter with high ethical standards and strong alignment with our content, presenters, and worldview
Excellent time management skills and flexibility in handling diverse responsibilities
Critical thinker and collaborative team player with a strong sense of urgency
Comfortable working through ambiguity and adapting quickly to shifting priorities
Builds strong relationships and works effectively with individuals at all levels, including senior leadership
Ability to manage up and provide strategic/vision input to executive team

Nice To Haves

Proficiency with fundraising CRMs and related software preferred

Responsibilities

Serve as the CEO’s liaison to the team by managing priorities and requests to protect their time and focus
Interact professionally with high-net-worth individuals and donors, maintaining the highest level of confidentiality and discretion
Coordinate meeting agendas to ensure timely and thorough preparation with actionable outcomes
Oversee all reporting (weekly, monthly, quarterly, annual) for both internal stakeholders and external partners
Collaborate with writers and foundation directors to craft compelling proposals and presentations
Handle approval processes for a variety of projects and documents
Create and modify existing SOPs for the department
Take the lead for onboarding new team members
Manage internal workflows for event success, including post-event tasks and follow up
Administrative items to include calendaring and email/slack group communication management
Happy to work with supervisory team on any project needed, including scheduling/calendaring/coordinating with a servant leadership mindset (no job is too small)