Sr. Executive Assistant

Kids Dental Brands • Phoenix, AZ

5h • Hybrid

About The Position

Kids Dental Brands is seeking a highly organized and proactive Senior Executive Assistant to partner closely with their CEO and senior leadership team. This role is critical in managing schedules, coordinating cross-functional initiatives, and ensuring key projects stay on track in a fast-growing organization. The position goes beyond traditional administrative support, actively contributing to project management, driving execution of strategic initiatives, and serving as a trusted partner to leadership by turning plans into action. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in bringing structure and clarity to complex work. Joining Kids Dental Brands offers the opportunity to work closely with executive leadership and directly impact how a growing organization operates, supporting a mission-driven team focused on expanding access to high-quality dental care for children.

Requirements

• 3+ years supporting senior executives such as a CEO, President, or EVP in a fast-paced, growing organization
• Advanced proficiency in Microsoft Office
• Strong project management and organizational skills
• Ability to manage multiple priorities and work independently
• Excellent communication skills with the ability to simplify complex information
• High level of professionalism with demonstrated discretion in handling confidential and sensitive information
• Experience coordinating across teams and influencing without direct authority

Nice To Haves

• Bachelor’s degree in business, operations, management, or a related field preferred

Responsibilities

• Partner directly with the CEO to drive company priorities by coordinating projects, tracking progress, and ensuring alignment across teams.
• Maintain ownership of key initiatives, including timelines, risks, dependencies, and outcomes, to ensure accountability and follow-through.
• Coordinate cross-functional efforts across departments to keep projects moving forward and aligned with business goals.
• Translate complex information into clear, concise updates, summaries, and decision-ready materials for senior leadership.
• Track decisions, action items, and deliverables to ensure commitments are completed accurately and on time.
• Identify bottlenecks or inefficiencies and recommend practical improvements as the organization continues to grow.
• Improve and standardize workflows, project tracking, and communication processes to enhance operational effectiveness.
• Support executive meetings by managing scheduling, preparing agendas and materials, documenting outcomes, and ensuring follow-ups are completed.
• Ensure the CEO is fully prepared for meetings, presentations, travel, and key discussions.
• Manage the CEO’s calendar with a strong focus on priorities, efficiency, and overall business needs.
• Oversee the development of provider employment agreements and amendments using standardized templates.
• Partner with legal as needed to support contracting, templating, and compliance efforts.
• Maintain clear visibility for the CEO through organized meeting notes, reminders, and consolidated updates on initiative status.
• Collaborate with other executive assistants to support alignment across the executive team.
• Handle sensitive and confidential information with professionalism and discretion.
• Exercise sound judgment in managing communications, information flow, and stakeholder interactions on behalf of the CEO.
• Perform additional duties as needed to support leadership and business operations.

Benefits

• Medical, dental, vision, and basic life insurance.
• Voluntary life insurance, short- and long-term disability, legal assistance, identity theft protection, critical illness, hospitalization, and cancer insurance.
• Incentive-based wellness initiatives to support your physical and mental health, plus access to our Employee Assistance Program.
• 401(k) retirement plan with company match
• Paid time off
• Eight paid holidays annually
• Dedicated wellness days

What This Job Offers

• Job Type: Full-time
• Career Level: Executive