Sr. Executive Administrative Assistant
About The Position
The purpose of this position is to administratively support the Chairman in his efforts to accomplish the company’s goals and objectives. The candidate for this position will perform a variety of high-level office support and administrative functions that require an in-depth knowledge of assigned program areas, discretion, and independent judgment. Additional Executive support to the Chief Executive Officer and Chief Operating Officer. Work is diverse; requiring the ability to establish priorities, interpret conflicting data, and redirect efforts with little forewarning.
Requirements
- Ability to maintain confidentiality
- Professional interaction with all departments
- Professional telephone etiquette
- Ability to deal with varied personalities
- Must be resourceful; have reasoning ability
- Must act quickly at a high level and sense of urgency
- Must make decisions with confidence
- Must work independently with little direction
- Must be able to perform multiple tasks simultaneously
- Excellent writing skills and language skills
- Excellent organizational skills
- Must be highly advanced in MS365 applications (Word, Excel, Outlook and PowerPoint, and in the use of the Internet)
- The employee must occasionally lift and/or move up to 10 lbs.
- Specific vision abilities required by this job include close vision
- Must be able to sit or stand for long periods of time
- The employee is regularly required to talk and hear
- The person in this position needs to occasionally move about inside the office
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Bachelor’s Degree
- 8+ years of direct executive admin experience within the C-suite level
- Successful candidates to complete mandatory security training during their onboarding process.
Responsibilities
- Coordinate and schedule meetings/conference calls
- Attend meetings and conferences to furnish information and take notes
- Organize and implement new administrative processes
- Schedule travel arrangements/meeting planning
- Receive and screen telephone calls and visitors for C-Suite Executives
- Read and route incoming mail
- Maintain all files and records for Chairman
- Liaison between employees, company executives, and outside firms
- Coordinate payment of vendor invoices and expense reimbursements
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
5,001-10,000 employees
