Sr. Executive Administrative Assistant

Johnson & Johnson • West Chester, MA

1d • Hybrid

About The Position

The Sr. Executive Administrative Assistant provides high-level administrative, coordination, and operational support to the Chief Operating Officer (COO) and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making. The Sr. Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Requirements

• A bachelor’s degree
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP-level leaders
• Experience leveraging AI tools to enhance productivity and workflow efficiency
• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
• Advanced calendar, meeting, and event management experience
• Exceptional written and verbal communication skills
• High judgment, discretion, and emotional intelligence
• Ability to synthesize information, anticipate needs, and operate independently
• Comfort with ambiguity, shifting priorities, and incomplete inputs
• Strong organizational discipline paired with enterprise-level thinking

Nice To Haves

• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Execution Focus
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Problem Solving
• Professional Ethics
• Travel Planning
• Typing

Responsibilities

• Act as a trusted thought partner to the COO, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.
• Provide stability, clarity, and momentum in complex, fast-moving environments.
• Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.
• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi-leader forums.
• Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum.
• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for SVP / VPs, tracking action items and follow-ups.
• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.
• Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.
• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
• Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.
• Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.
• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Support onboarding through coordination of materials, access, and logistics.
• Coordinate travel, lodging, and transportation for Senior Executives.
• Process and reconcile expenses in compliance with policy.
• Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
• Assist with budget tracking as required.
• Continuously improve administrative and departmental workflows.
• Handle sensitive and business-critical information with absolute discretion and professionalism.
• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.
• Liaise with internal teams, external partners, and vendors to ensure smooth operations.
• Enable strong cross-functional collaboration through clear communication and follow-through.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive