Sr. Executive Administrative Assistant, Trauma

Johnson & Johnson • West Chester, PA

7d • Hybrid

About The Position

The Executive Administrative Assistant, Trauma provides high‑level administrative, coordination, and operational support to the President of the Trauma Business Unit and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Requirements

• A bachelor’s degree
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of Executive level leaders.
• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
• Advanced calendar, meeting, and event management experience
• Exceptional written and verbal communication skills
• High judgment, discretion, and emotional intelligence
• Ability to synthesize information, anticipate needs, and operate independently
• Comfort with ambiguity, shifting priorities, and incomplete inputs
• Strong organizational discipline paired with enterprise‑level thinking

Nice To Haves

• Experience leveraging AI tools to enhance productivity and workflow efficiency is preferred.

Responsibilities

• Act as a trusted thought partner to the President of Trauma, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.
• Provide stability, clarity, and momentum in complex, fast‑moving environments.
• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.
• Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.
• Partner with leaders and other EA to align agendas and sequencing for complex, multi‑leader forums.
• Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.
• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for the President of Trauma, tracking action items and follow‑ups.
• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.
• Coordinate internal and external communications and initiatives on behalf of the President of Trauma.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.
• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Support onboarding through coordination of materials, access, and logistics.
• Coordinate travel, lodging, and transportation for Senior Executives.
• Process and reconcile expenses in compliance with policy.
• Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
• Assist with budget tracking as required.
• Continuously improve administrative and departmental workflows.
• Handle sensitive and business‑critical information with absolute discretion and professionalism.
• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.
• Liaise with internal teams, external partners, and vendors to ensure smooth operations.
• Enable strong cross‑functional collaboration through clear communication and follow‑through.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• 10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive