Sr. Event Marketing Coordinator

Olo•NYC or Remote, NY

1d•Remote

About The Position

Olo is seeking a highly organized and execution-focused Sr. Event Marketing Coordinator to lead, plan, strategize, and deliver integrated online and offline marketing events. This role is critical in driving cross-functional alignment, managing timelines, coordinating vendors, and ensuring seamless execution of high-impact marketing programs. The position reports to the Head of Product Marketing and collaborates with DemandGen and Brand Marketing teams. This is a non-exempt role that can be performed remotely from anywhere in the U.S. or at Olo's headquarters in NYC.

Requirements

3+ years of experience in project management, marketing coordination, or event execution (preferably in B2B SaaS or tech).
Strong project management, organizational, communication, and time management skills with the ability to manage multiple projects simultaneously.
Experience supporting and running webinars, virtual events, and/or tradeshows.
Experience supporting and running large-scale events or customer conferences.
Excellent communication skills, both written and verbal.
Experience executing customer marketing and customer communications.
Ability to work cross-functionally and manage multiple stakeholders.
Detail-oriented with strong follow-through and problem-solving abilities.
Comfortable working in a fast-paced, deadline-driven environment.
Familiarity with marketing automation, webinar, and project management platforms (e.g., HubSpot, Optimizely, Zuddl, CVENT).

Nice To Haves

Experience in B2B SaaS, especially in restaurant technology, payments, or marketing platforms strongly preferred.
Core understanding of demand generation and campaign strategy is strongly preferred.

Responsibilities

Lead the orchestration and execution of virtual events, webinars, industry events, and customer conferences.
Manage integrated campaigns for quarterly product releases and release activations across product and GTM functions.
Act as the central point of project coordination across marketing, sales, product marketing, and external vendors.
Support internal and external communication to ensure all stakeholders are aligned on timelines, deliverables, and expectations.
Oversee logistics, including scheduling, asset tracking, vendor coordination, invoice management, and event execution details.
Develop and monitor project progress, identify risks, and ensure deadlines are met.
Manage post-event and campaign reporting by coordinating data collection and stakeholder feedback.
Create and develop detailed project playbooks with timelines, milestones, and dependencies.
Execution of webinars, release orchestration, and virtual events.
Develop and execute customer communications around events, product updates, and release engagements.
Provide end-to-end support for industry events and trade shows (logistics, materials, vendor coordination).
Planning and execution support for the annual customer conference.
Drive alignment across demand generation, product marketing, brand, sales, partnership teams, and external partners.
Provide regular project status updates and stakeholder communications.
Ensure clear documentation of roles, responsibilities, and deadlines.
Coordinate with external vendors (event agencies, platforms, production teams, etc.).
Track deliverables and ensure vendor timelines are met.
Support budget tracking and invoice coordination.