Event Marketing Coordinator

Regard•New York, NY

2d•$70,000 - $90,000•Hybrid

About The Position

Regard is seeking an Event Marketing Coordinator to support the planning and execution of customer-facing and industry events. This role will help deliver a variety of programs, including customer summits, executive dinners, product launches, webinars, and industry conferences. Reporting to the Sr. Event Marketing Manager, you'll partner closely with stakeholders across Marketing, Sales, Customer Success, and Leadership to coordinate logistics, manage timelines, and support event execution from planning through post-event follow-up. This is an opportunity to play a key role in creating high-quality event experiences that strengthen customer relationships, elevate Regard's brand, and support business growth. About Regard: Our mission is to bring world-class healthcare to everyone. Regard is an AI-powered Proactive Documentation platform that advances how care is delivered by reviewing all patient data in the EHR to recommend diagnoses and surface clinical evidence. Regard drafts a note even before the physician sees the patient, enabling an approach that gets documentation right at the point of care - we call it Proactive Documentation. This improves quality of care, reduces physician burden, and improves hospital finances. We are excited by challenges, mission-oriented work, and meaningful relationships. We work closely with some of the top health systems in the country and are leading the change that healthcare - one of the largest and most inefficient industries in the world - needs. We want you to join us.

Requirements

1+ year of experience in event coordination or event marketing
Experience managing multiple projects, deadlines, and stakeholders simultaneously
Strong organizational skills and attention to detail
Strong written and verbal communication skills
Ability to identify issues, propose solutions, and follow through on execution
Ability to work independently and manage priorities in a dynamic environment
Willingness to travel 30% to support company events

Nice To Haves

Experience supporting B2B SaaS events, conferences, trade shows, or customer programs
Experience with event management, marketing automation, CRM, design, or productivity tools such as Salesforce, Cvent, Canva, Figma, or Google Workspace
Experience supporting webinars or virtual events
Experience working with video production vendors or supporting event production workflows
Experience in healthcare, health technology, or another regulated industry

Responsibilities

Support the planning and execution of external events, including customer summits, executive dinners, product launches, webinars, and industry conferences
Coordinate event logistics, including venue sourcing, vendor management, catering, audiovisual support, registration, shipping, event materials, and attendee communications
Maintain project plans, timelines, event calendars, and tracking documents to ensure milestones and deliverables are completed on schedule
Partner with stakeholders across Marketing, Sales, Customer Success, and Leadership to coordinate event planning and execution
Provide on-site event support, including attendee experience management and issue resolution
Support event marketing activities, including invitations, email campaigns, social media promotion, and attendee communications
Assist with post-event follow-up, reporting, lead management, budget tracking, and invoice processing