Sr Contract Specialist US Courts REMOTE

Jefferson Solutions Group•Remote, DC

21h•Remote

About The Position

Jefferson Solutions is seeking a Senior Contract Specialist to provide the full range of acquisition services to the U.S. Administrative Office of the Courts (USAOC), Procurement Management Division (PMD), in support of a Contracting Officer or Contracting Officer’s Representative (COR). The role provides life-cycle contracting support, from acquisition planning and pre-award activities through award and post-award contract administration and closeout. Work must comply with the Federal Acquisition Regulation (FAR), Judiciary Policy Guidance Volume 14, other applicable regulations, policies and statutes, and internal USAOC policies. Pre-award work includes supporting procurements from inception through award; reviewing purchase requests; developing and reviewing acquisition and requirements documents; conducting market research; preparing solicitations and related documentation; supporting evaluations, source selections and negotiations; and coordinating with government stakeholders, CORs, PMD staff and technical teams. The specialist also supports solicitation and award postings, contracting officer reviews, contract-file maintenance, reports, and communications with customers and vendors. Post-award responsibilities include monitoring contract actions and processing lead times, preparing modifications and contract documents, maintaining procedures and contract records, and assisting COs and CORs with timely contract closeout. The specialist is expected to independently handle a variety of federal acquisitions, including simplified acquisitions, Federal Supply Schedule procurements, negotiated contracts, BPAs and IDIQ contracts.

Requirements

At least five years of federal acquisition-related experience.
Proficiency in pre-award and post-award contract administration duties and responsibilities.
Training, knowledge and work experience sufficient to independently perform a wide variety of acquisitions, including simplified acquisitions under FAR Parts 13 and 13.5; Federal Supply Schedule procurements under FAR Part 8.4; negotiated contracts under FAR Part 15 using commercial practices under FAR Part 12; BPAs under FAR Parts 8.4 and 13; and IDIQ contracts under FAR Part 16.5, including placing orders.
Demonstrated knowledge of the Federal Acquisition Regulation (FAR) and ability to learn and apply agency-specific guidance, policies and procedures.
Bachelor’s degree.
Public Trust clearance, or ability to obtain one.

Nice To Haves

Level II or III FAC-C or DAWIA certification.

Responsibilities

Provide direct acquisition and procurement support for USAOC PMD procurements from inception through award.
Prepare and provide critical thinking, analysis and technical writing for acquisition strategies and plans, market research analyses, determinations and findings, justifications for approval, independent government cost estimates, requirements documents, quality assurance surveillance plans, evaluation criteria and source selection plans.
Receive and act on purchase requests and requisitions in the USAOC Momentum system; review packages for requirements, complexity and completeness.
Facilitate and participate in Acquisition Integrated Project Teams and coordinate with government stakeholders to gather technical information and develop contracting recommendations.
Review and assist customers and CORs with acquisition support documents, including acquisition plans, market research, cost estimates, justifications, evaluation factors, requirements documents, technical evaluations and proposals or quotes.
Identify missing documentation and guide CORs in developing or completing it.
Research similar USAOC purchases using archived awards, Master Requisition Reports and Momentum.
Assist program offices and CORs with acquisition documentation and milestone development; coordinate with PMD on acquisition milestones.
Meet with senior-level government managers and other stakeholders to obtain technical information for contracting efforts.
Draft pre-award documents, including notices, solicitations, contracts, determinations and findings, and justifications and approvals.
Create solicitations and solicit quotes or proposals through applicable government portals.
Facilitate proposal evaluations; research FAR and Judiciary Guide Volume 14 clauses; draft award decision memoranda, file memoranda and other documentation for contracting officer review.
Advise during source selections, support the Technical Evaluation Team, assist with vendor questions, participate as a non-voting TET advisor, and assist with TET reports.
Assist the Government with negotiations as needed.
Facilitate contracting officer review of postings, solicitations, awards and contract files.
Research SAM.gov and post notices, solicitations, justifications and intent-to-award notices on SAM.gov; post RFIs and RFQs to eBuy as applicable.
Maintain accurate and complete electronic contract files that mirror COR files and comply with FAR requirements; ensure contract documentation is available and complete.
Ensure contract files are documented in the USAOC Judiciary Integrated Financial Management System (JIFMS) and Central Contractor Registration (CCR).
Develop, administer and maintain reports on pre-award acquisition activities.
Draft procurement summaries, bid abstracts, solicitations, synopses and contract awards.
Communicate by email and phone with agency customers, PMD staff, contractors and prospective vendors.
Distribute awards to CORs and vendors and upload them to USAOC Momentum as directed by the contracting officer.
Monitor contract actions and internal and external processing lead times to support timely awards and avoid service disruptions.
Create contract modifications and other contract documents.
Document and maintain procedures for requisitions involving professional services, hardware and software, maintenance, and IT equipment.
Assist COs and CORs with timely contract closeout in accordance with FAR 4.804(a), Judiciary Policy Guidance Volume 14 and internal policies.