Sr. Business Operations Coordinator

American Heart Association • Estero, FL

2d • Onsite

About The Position

The Senior Business Operations Coordinator will be responsible for providing advanced business operations support to the Southwest Florida market, including documenting financial activities, developing activity and informational reports, preparing meeting logistics and documents, and working on projects as assigned. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs .

Requirements

• High School Diploma or equivalent.
• 5 years of experience, including but not limited to: Administrative support to multiple managers or executive-level management, financial experience, and experience preparing budget information, processing invoices, and calculating expenses.
• Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook.
• Ability to do daily local travel up to 75%; requires access to reliable transportation at all times on an immediate basis.

Responsibilities

• Budget lead for market, working with development and support staff.
• Liaison to the regional Business Ops Department.
• Check and cash handling for all events.
• Processes expenses and invoices, and monitors other financial matters as assigned, in compliance with established American Heart Association procedures.
• Manages and maintains the Southwest Florida facility (located in Estero), mail, office operations, office equipment, and supplies in accordance with contracts, agreements, and quality standards.
• Work with regional staff regarding any needs for major building repairs, office furniture, etc., which may include getting local bids and submitting to the office.
• Order general office supplies, oversee upkeep of general American Heart Association supplies, such as office materials, and any additional needs of the local office staff.
• Assist the Executive Director with the Southwest Florida Board of Directors preparation, meeting management, data entry related to board activity, attending quarterly meetings, and providing minutes.
• Community Impact supports special projects as needed, including processing vendor packets, submitting check requests, and managing budgets for local grants.
• Attends fundraising events in Southwest Florida (approximately 5-7 per year) to provide logistical support, as needed.
• Plans and prepares weekly, periodic, and special reports.
• Gathers, tracks, and reports data (in requested format) on a variety of projects

Benefits

• medical, dental, vision, disability, and life insurance
• robust retirement program that includes an employer match and automatic contribution
• employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees
• 12 paid holidays off each year
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED