Sr. Budget Analyst - 528243

TeleSolv Consulting•San Francisco, CA

9d•Onsite

About The Position

TeleSolv Consulting is seeking a skilled and mission-driven Sr. Budget Analyst to support a high-impact federal law enforcement agency in San Francisco, CA. This is a great opportunity for a detail-oriented finance professional who thrives in a fast-paced government environment and wants to contribute to meaningful work that supports public service and national security operations. This is an onsite position requiring all applicants be local to the San Francisco, CA location. The proposed compensation is non-negotiable. The qualified candidate shall provide financial management support to regional and headquarters offices within a Federal program, assisting in the analysis, tracking, and monitoring of accounting activities through an approved Federal financial management system. Duties include performing a range of budgetary, analytical, technical, and administrative functions in support of key organizational operations. The individual must demonstrate proficiency in applying generally accepted accounting principles (GAAP) and communicating financial and budgetary information effectively across multiple levels of management.

Requirements

Minimum BS/BA degree that includes at least 24 hours coursework in finance, quantitative methods, or accounting.
An active secret clearance, or the ability to acquire one.
At least four (4) years of active experience in federal financial policy, procedures, regulations, and guidelines applicable to financial management programs, processes, and systems, with the skills and ability to apply such knowledge to a broad scope of complex assignments.
Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint.
Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations.
Excellent presentation skills.
Strong analytical skills.
Ability to conduct online research.
Resourcefulness, initiative and skill to function in a fast-paced environment.
Attention to detail in goal/task accomplishment with minimal supervision.
Professionalism and the ability to interact effectively with others.
Ability to meet planned and unscheduled deadlines in a timely manner.
All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by the federal government agency's Office of Professional Responsibility, prior to report to work and maintain this suitability clearance.
All personnel shall be able to work independently.
All contract employees shall dress in casual business attire and will be required to act in a professional manner at all times.

Nice To Haves

Proficiency in FFMS
Ability to learn and become proficient in various federal government agency's computer programs and applications after initial training and orientation.
Capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.

Responsibilities

Support the Region 9 and West Zone federal government agency's financial management and senior level staff by assisting in analyzing, tracking and monitoring accounting functions in the Federal Financial Management System (FFMS).
Support a variety of budgetary, analytical, technical, and administrative functions for substantive organizational programs and support activities.
Apply generally accepted accounting principles to diverse tasks and clearly and effectively communicate accounting and budget information to all levels of staff.
Perform a variety of record keeping, reporting, and informational duties in support of government programs.
Compile, maintain and update data, lists, and reports.
Check and verify data by direct comparison with source documents, pointing out discrepancies, and checking or verifying textual material.
Gather, acquire, and develop resource materials and other information to support law enforcement, security, compliance, and/or inspection programs.
Update manuals on policies, directives, and memoranda.
Maintain bulletin board(s), selecting and filing new and/or removing deleted material for future reference.
Record, sort, assemble, and file information on specific projects, facilities, contracts, financial documentation, current projects, or studies.
Monitor, coordinate and maintain a variety of records.
Extract information, enter information into databases, analyze data to determine if trends or patterns exist, and generate various management reports used in decision making.
Assist users in the organization with software, hardware, and automation problems.
Perform other office automation work, solely or in combination with clerical or technical work performed as part of general office support duties.
Use computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases, and graphics.
Sort, arrange, and maintain records in file cabinets or electronically in accordance with an approved records management file plan, numbering systems or alphabetical order.
Assemble records to ensure that material on specific transactions or subjects are kept together.
Perform basic analysis of security data and prepare multiple sensitive security documents for management review.
Analyze accounting data, reconcile accounts, and draft documentation to justify reprogramming actions and submit reclassification requests.
Review invoices, verify information (to include 139s) and ensure sufficient funds have been obligated for payment of invoices on multi-million-dollar contracts.
Facilitate the approval process of all invoices in accordance with stringent federal government agency's invoice procedures, within specified timelines.
Create the FFMS Receiving ticket after receiving the approval of the COR for invoice payment.
Assist CORs in the preparation of invoice correction or rejection documentation for uploading into Webview or other system as appropriate.
Notify the appropriate federal government agency's employee that the FFMS documentation has been completed and included in Webview per agency standard operating procedures.
Escalate invoices to the appropriate Government employee if invoices are not accurate.
Create and maintain the FM151 vendor payment reconciliation report spreadsheet, ensuring accurate reconciliation and close-out throughout the life of the contract obligation.
Conduct research, prepare, and submit expense reclassifications to correct any discrepancies in expenditures.
Assist the appropriate government employee with initiating, estimating, collecting, processing orders, monitoring, reconciling, and closing Security Work Authorizations (SWA’s) in accordance with agency standard operating procedures.
Verify and process accounts receivable and reimbursable agreement transactions.
Process transactions into financial systems, review data entry for accuracy and perform adjustments, if needed.
Analyze the region's revenue and expenditures across various funding sources, including guard services and contracts.
Conduct Monthly Billing Analysis, Monthly SWA Analysis, Spend Plan reviews, 1/12th billing analysis, and monitor Undelivered and Unliquidated Orders.
Support the compilation, preparation, and maintenance of reports summarizing accounting data for the organization.
Create G514 commitments, review obligations, review change orders, make modifications, and generate various analysis reports (e.g., CM040, FM151, PM020, FM140, FM085) accurately and on time, in compliance with agency standard operating procedures.
Ensure that all G514s and supporting documentation are submitted to the Consolidated Contract Team (CCG) within the required deadlines.
Assist with contract and obligation closeout process per agency standard operational procedures.
Assist CORs and regional budget team in the creation/preparation/submission of required agency documentation requesting specific contractual services, i.e., permanent/temporary/emergency Protective Security Officer (PSO) services, security projects and security system repairs per agency guidelines or standard operating procedures.
Assist federal government agency's Management with the monthly, quarterly, and/or annual financial submission, execution, reconciliation and close-out of yearly appropriations based on developing and standard practices.
Assist in the package development of the unfunded security countermeasure requirements for submission to the federal government agency's national Acquisition Review Board.
Assist regional staff in processing official travel documents in Concur, to include supporting budget staff with funding documentation and tracking travel documents and requirements for official travel.
Maintain current Exhibit 1 (post spreadsheet) for the guard contracts containing approximately 1230 Protective Security Officers in approximately 644 guard posts, serving several different Federal Government agencies in 4 states and various Pacific Islands.
Modify Exhibit 1 frequently to reflect Contracting Officer (CO)/Contracting Officer’s Representative (COR) authorized implemented service request per requesting agency.
Perform budget administrative duties as needed by the Resource Management Branch (RMB) and Security Operations Branch in support of federal government agency's PSO requirements.
Draft special research requests for review.
Draft conventional and precedent statistical products.
Retrieve financial system data and utilize standard statistical methods to assist in analyzing data.
Provide assistance to special projects to be identified by Region 9 and West Zone financial and senior level management.
Prepare a variety of technical presentations, perform basic analysis of security and financial information.
Process critical program data in proprietary databases.
Take raw information, input in specific locations for archive, and retrieval, and reporting purposes, and create various reports from the information in the various locations using whichever format (i.e., Access, Microsoft Office Excel and pivot tables) deemed appropriate, or as instructed.
Create, monitor, and maintain Excel spreadsheets used in the analysis of financial and budgetary information pertaining to federal government agency's contracts and contractor payments.
Analyze estimates for consolidation of funding requests; assist in verifying cost estimates received from others by evaluating the consistency of dollar estimates against PSO contract exhibits.
Review and analyze financial and budgetary expenditures matters.
Draft, copy, edit, calculate, revise, retrieve, store, and print a wide range of documents in final form (e.g. reports, graphs, statistics, mailing labels, tables, and etc.).
Follow direction from federal employees, to help resolve agency client account discrepancies and administratively support accurate/timely invoicing records processing.
Record and monitor activities related to the expenditure and disbursement of funds, and track/analyze the status of funds.
Perform verbal and written communication with various levels of management and operating personnel to assist Management with daily operations.
Verify funding status of prior year Security Work Authorizations (SWA), collect financial information that is required for audit responses, assist in validating and verifying accounts, respond to agency requests for documentation to support invoiced amounts, assist in certifying undelivered orders, and complete special projects.
Analyze accounting data, reconciling accounts, and drafting documents to justify reprogramming actions and submit re-classification requests for approval thru the Supervisory Budget Analyst and/or Financial Program/Cost Analyst for changes in the financial system.
Analyze estimates for consolidation of funding requests; assist in verifying cost estimates received from others by evaluating the consistency of dollar estimates against PSO contract exhibits.