Sr. Billing and Project Setup Analyst

Kina'ole Foundation•San Antonio, TX

About The Position

The Sr. Billing and Project Setup Analyst plays a critical role in ensuring accurate, timely, and compliant invoicing across a portfolio of government and commercial contracts. This position is responsible for end-to-end billing processes, with a strong emphasis on collections support, project setup, and collaboration with Program Managers (PMs) and Accounting teams. The ideal candidate brings expertise across multiple contract types and maximizes the effective use of ERP systems, including Unanet.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
5+ years of billing experience, preferably in government contracting.
Experience with ERP systems such as Unanet strongly preferred.
Experience with Wide Area Workflow (WAWF) preferred.
In-depth knowledge of FFP, FFP-LOE, T&M, and Cost Plus contract billing.
Familiarity with CLIN structures, ACRNs, and federal invoicing requirements.
Strong experience supporting collections and accounts receivable processes.
Excellent collaboration skills with Program Managers and Accounting teams.
Strong analytical, organizational, and problem-solving skills.
Excellent communication skills with the ability to work cross-functionally.

Nice To Haves

Experience supporting government contractors or professional services organizations.
Knowledge of FAR/DFARS billing compliance requirements.
Experience working in fast-paced, deadline-driven environments.

Responsibilities

Prepare and submit monthly and semi-monthly invoices across contract types, including Firm Fixed Price (FFP), FFP Level of Effort (LOE), Time & Materials (T&M), and Cost Plus.
Ensure invoices are accurate, compliant with contract terms, and supported by proper documentation and schedules.
Submit prime contract invoices through Wide Area Workflow (WAWF) and coordinate subcontractor invoicing with prime contractors.
Review billing data for completeness, accuracy, and adherence to client-specific guidelines and internal policies.
Lead and support project setup activities, ensuring proper configuration of Work Breakdown Structures (WBS), revenue recognition methods, CLIN structures, and charge codes.
Input and maintain accurate contract values, funding, and billing parameters by CLIN/ACRN.
Set up labor categories, billing rates, workforce assignments (employees and vendors), and subcontractor structures.
Process contract modifications, including funding changes, period of performance updates, and option year activations.
Provide strong support for collections efforts by tracking outstanding invoices and following up on unpaid balances.
Partner with internal teams and clients to resolve payment delays and billing discrepancies.
Maintain accurate records of invoices, payments, and outstanding receivables.
Work closely with Program Managers (PMs), Project Finance, and Accounting teams to ensure alignment between billing, revenue, and contract requirements.
Support data calls and provide billing-related analysis to Contracts, Finance, and Program Management stakeholders.
Serve as a key point of contact for billing inquiries and issue resolution.
Identify and validate revenue across contract types, including reconciliation of billed vs. earned revenue.
Assist with financial reporting, including billing forecasts, accruals, and variance analysis.
Maximize the use of Unanet to ensure efficient billing operations, accurate project setup, and reliable financial data.
Identify opportunities to improve billing processes, system usage, and reporting capabilities.
Ensure compliance with government contracting regulations, client billing requirements, and internal controls.