Sr. Analyst, Executive Budget Analyst and Office Operations Management, Vans

Mercedes-Benz USA•Atlanta, GA

About The Position

The Senior Financial Analyst supports planning, forecasting, analysis, reporting, and administration of annual non-personnel G&A budgets across the Vans Managing Director area and associated Director areas. The role provides financial analysis and reporting to support business decisions, monitors budget performance, identifies risks and opportunities, and recommends corrective actions to help achieve annual financial objectives. Working independently within established policies and procedures, the position analyzes financial results, prepares forecasts, coordinates budget activities, and supports compliance with financial guidelines and internal controls. It collaborates with Purchasing, Accounting, Controlling, Legal, and business stakeholders to support accurate reporting and effective budget management. The position also provides executive support and office operations assistance to the Vans Leadership Team. Duties include administrative coordination, travel and meeting support, office management, event and vendor coordination, project tracking, documentation management, SharePoint administration, SLA tracking, and support for automation and AI-enabled process improvements. The role also maintains reporting and tracking for Vans strategic KPIs and performance metrics.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent work experience.
2–5 years of experience in financial planning and analysis, budget management and variance analysis, financial reporting, administrative and operational support, internal controls or process improvement, and vendor and contract administration.
Working knowledge of GAAP and IFRS accounting principles.
Understanding of accrual accounting, budgeting, forecasting, and financial reporting processes.
Strong analytical and problem-solving skills.
Ability to manage multiple priorities and deadlines independently.
Effective communication and stakeholder-management skills.
Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
Experience supporting projects and cross-functional initiatives.

Nice To Haves

Experience supporting senior leaders or executives.
Exposure to purchasing, contract management, and governance processes.
German or Spanish language skills.

Responsibilities

Support annual non-personnel G&A budget planning, forecasting, financial outlook development, and periodic budget reviews.
Analyze actual spending against budgets and forecasts, identify variances, and recommend actions to address risks and opportunities.
Prepare recurring financial reports, dashboards, and presentations for leadership.
Identify cost-saving opportunities and support cost-management initiatives across the Vans organization.
Coordinate with Purchasing, Accounting, Controlling, and Legal to ensure accurate financial reporting and appropriate accounting treatment of expenditures.
Process and monitor PRs and POs in applicable systems, supporting timely goods receipt, invoicing, accruals, and payment processing.
Compile and maintain budget, organizational, and business-planning information for reporting and planning.
Serve as a financial resource for budget planning, forecasting, reporting, and spending analysis.
Support Internal Control System documentation, testing, monitoring, and reporting of control effectiveness.
Help identify process improvements and support corrective action plans.
Provide guidance on Travel & Entertainment policies and help resolve expense-management issues.
Coordinate contract administration in applicable systems and ensure required documentation follows company policies.
Support audit requests and compliance activities as needed.
Assist the Vans Leadership Team with correspondence, meeting scheduling, and travel arrangements.
Coordinate travel logistics, conference registrations, expense submissions, and visitor support.
Support office management and maintain organizational resources and records.
Assist with project tracking and task coordination for leadership initiatives.
Support employee engagement, team-building activities, and organizational events with the Culture Committee.
Maintain organizational documentation, team distribution lists, archives, and reporting resources.
Support vendor management for team events, including budget tracking and invoice reconciliation.
Assist with automation and AI-enabled process improvements within Controlling.
Maintain reporting and tracking for Vans strategic KPIs and performance metrics.
Support SharePoint site administration, access management, and document governance.
Assist with SLA tracking, renewals, and related documentation.