Sr Administrative Specialist - Contingent Hire
About The Position
Advanced Management Strategies Group (AMSG) is seeking a Senior Administrative Specialist to support an opportunity we are pursuing with the Defense Agency Initiatives (DAI) Program Management Office (PMO). This is a Contingent Hire position. AMSG is a Department of Veterans Affairs (VA) verified Service-Disabled Veteran-Owned Small Business (SDVOSB), delivering exceptional program and performance management services across multiple federal agencies, including the Department of Defense (DoD), Department of Veterans Affairs (VA), Defense Health Agency (DHA), Department of Homeland Security (DHS), Washington Headquarters Service (WHS) and the Federal Trade Commission (FTC). We pride ourselves on fostering a collaborative, high-performing work environment and are committed to excellence in every engagement. Join our motivated team and play a key role in shaping the future of AMSG. Location: Remote with periodic meetings held at DLA HQ in Fort Belvoir, VA. Education: Bachelor’s degree or higher in a relevant field. Experience: Minimum five (5) years of experience in the federal administrative field. Clearance: Secret clearance required. Start Date : 17 May 2026
Requirements
- Must have experience with the following programs: SharePoint, Microsoft Word, Excel, and PowerPoint.
- Expert experience in logistics and contact with the public, coordinating highly visible seminars, conferences, and program meetings.
- Expert experience assisting with the creation, maintenance, and analysis of technical documentation and information, including presentations and reports, involving document assembly, editing, and related administrative and financial support.
- Proficiency in organizational change management standards
- Proficiency in IT project management experience using various Microsoft and graphic tools
- Ability to create, critique, and update programmatic briefings and ghost emails for consumption by senior management.
- Excellent communication skills, both written and oral, with a focus on strong visual communication skills to convey complex concepts via graphic designs.
- Creative, strategic thinker, and self-starter with athe bility to solve complex programmatic problems.
- Ability to multitask, deconflict priorities, and be accountable for all assigned projects/tasks under broad guidance.
- Strong analytical, written, and interpersonal skills to establish productive working relationships to enable speedy exchange of information and effective coordination for timely scheduling of meetings and follow-up discussions, proposals, and reports, ensuring accuracy and completeness of data.
Responsibilities
- Compile, type, and edit periodic reports, letters, memos, proposals, manuals, and cost estimates from copy or rough draft; integrates text and graphics to format cohesive presentations.
- Use word processing application programs to produce reports, briefing,s and graphical enhancements.
- Prepare spreadsheets, PowerPoint presentations, reviews material prepared for supervisor's approval.
- Prepare special reports, summaries, or replies to inquiries, using relevant data from other reports and documents.
- Responsible for integrating the graphics generated with automated tools and the deliverable documents.
- Event coordination for highly visible seminars, conferences, and program meetings.
- Assisting in collecting and organizing information required for setting up executive meetings, preparing executive presentations, developing agendas, and assisting with conducting working sessions and executive meetings, tracking action items, and reporting updates.
- Draft executive communications from meeting notes to validate key discussion points.
- Provide edits and feedback on functional descriptions, manuals, special reports, or any other customer deliverables and documents, focusing on clarity, consistency, and technical accuracy.
- Provide support in performing financial and administrative tasks related to project documentation and reporting.
- Maintain a current internal documentation library, ensuring that all documents are organized, accessible, and up-to-date.
- Support the preparation and/or maintenance of systems, programming, and operations documentation, procedures, and methods.
- Assemble technical documents and provide detailed analysis of information, highlighting key findings and recommendations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
