Sr Administrative Assistant
About The Position
Job Summary Medline Industries has an immediate opening for a Senior Administrative Assistant with our Sterile Procedure Tray division. This role will be based out of our Northfield, IL corporate headquarters and will work a hybrid model. Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results. Job Description Perform assigned administrative activities in support of individual and team objectives. Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public. Schedule meetings and make travel arrangements. Exercise discretion and independent judgment in analyzing information requests and determining trends. Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases. Organize, maintain and distribute files, reports and mail. Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.). Distribute weekly and monthly reports. Track and trend information as directed. Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.).
Requirements
- High school diploma or equivalent.
- At least 4 years of administrative assistant experience.
- Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
- Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
- Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
- Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
- Intermediate skill level in Project and Adobe Writer.
- Type 40+ wpm.
Responsibilities
- Perform assigned administrative activities in support of individual and team objectives.
- Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
- Schedule meetings and make travel arrangements.
- Exercise discretion and independent judgment in analyzing information requests and determining trends.
- Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Organize, maintain and distribute files, reports and mail.
- Write/transcribe SOP's and other documents.
- Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
- Distribute weekly and monthly reports.
- Track and trend information as directed.
- Establish and maintain centralized locations for shared files.
- Maintain and update databases (e.g. complaints, discrepancies, etc.).
Benefits
- Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
- Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
- For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
