Sr. Administrative Assistant

Mass General Brigham•Boston, MA

17h•$21 - $30•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Senior Administrative Assistant – MGB Cancer Institute at MGH Join the MGB Cancer Institute at Massachusetts General Hospital as a Senior Administrative Assistant, where you’ll play a key role supporting our incredible physicians and clinical leaders advancing world‑class cancer care. This role offers meaningful work in a collaborative, mission‑driven environment, along with a hybrid schedule that supports flexibility and work‑life balance. Job Summary Summary This position is responsible for providing high-level administrative support to the physician and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative duties.

Requirements

High School Diploma or Equivalent required.
5-7 years experience in an administrative role, preferably in a healthcare setting required
Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Familiarity with hospital administration processes and healthcare regulations.
Professional demeanor and ability to interact effectively with all levels of staff.

Nice To Haves

College Degree preferred.
Experience supporting senior-level staff 1-2 years preferred

Responsibilities

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare, review, and edit reports, presentations, and other documents.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain office files, both electronic and physical.
Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Arrange logistics for internal and external meetings, including room bookings and catering.
Serve as the primary point of contact between physicians and internal/external stakeholders.
Draft and distribute memos, announcements, and other communications as directed.
Oversee office supplies inventory, ordering, and distribution.
Ensure office equipment is properly maintained and serviced.
Coordinate with IT for technical support and equipment needs.
Assist in the planning and execution of special projects and events.
Monitor project timelines and ensure deadlines are met.