Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine•Horsham, PA

3d•Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant to join our team located in Horsham, PA. This position may require up to 10% travel. Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week. About Immunology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Senior Administrative Assistant will provide high-level administrative support to the 4 (four) Sr. Directors in Immunology, Medical Affairs and their teams. This role requires a highly organized, self-motivated individual capable of thriving in a fast-paced, complex environment. Activities will include extensive calendar management, scheduling and prioritizing internal/external meetings, internal/external event planning/execution, travel arrangements, expense reports, document management, collaboration across the franchise and occasional back-up support for other Medical Affairs administrative staff. Critical capabilities include advanced organizational skills, flexibility, approachability, and proactivity. May perform other duties as assigned.

Requirements

A minimum of a High School diploma
A minimum of 4 years of administrative or similar experience, preferably within the pharmaceutical industry.
Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
Strong proficiency with productivity tools and portal technologies such as Workday, GlobalView, MS Teams, OneNote, and SharePoint.
Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
Meticulous attention to detail, coupled with strong organizational skills.
A sense of urgency and a high degree of professionalism are required.
Proven experience interacting with senior-level management while maintaining confidentiality.
Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
Self-starter with a strong sense of ownership and proactive involvement.
Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.

Nice To Haves

Associate’s degree or Bachelor’s degree
Experience with Microsoft One Note, IRIS, and Ariba

Responsibilities

Provide direct administrative support to 4 (four) Sr. Directors in Immunology, Medical Affairs, including calendar management, travel and expense coordination and related activities, as well as programs and initiatives led by the Sr. Director.
Lead planning and execution of large department meetings/events, leadership team activities, and external events.
Coordinate recruiting activities for both internal and external candidates; including travel coordination, in person and remote meetings and expense processing.
Support the onboarding and offboarding transition process for team members.
Coordinate and support team onsite/offsite meetings and volunteer events
Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS). Familiarity with eMarketplace is preferred but not required.
Collaborate and participate with franchise teams, meetings and other administrative staff to ensure smooth operations across the organization.