Sr Administrative Assistant

Pilot Company•Knoxville, TN

About The Position

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department management.

Requires a broad understanding of job and applies to a range of processes
Applies understanding of how efforts impact broader objectives
May act as an informal resource
Solves problems in straightforward situations
Impacts own quality and effectiveness of work
Explains moderately complex information in straightforward situations
Must meet near term targets with moderate impact on team deliverables
High School Diploma or Equivalent
Minimum 1 Year Experience
Advanced MS Office skills required
Adobe Acrobat skills required
Experience using electronic calendars to schedule meetings, appointments and other functions
Knowledge of company products and offerings
Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed
Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments
Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; Mentor and support less- experienced members of the administration team
Update and maintain databases, various spreadsheets and generate reports as needed
Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager
Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports
Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports
Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)
Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals