Sr. Administrative Assistant

The City of Fort Worth•Florence, SC

1d•$54,879 - $71,343•Onsite

About The Position

A Senior Administrative Assistant position is available with the City of Fort Worth City Manager’s Office – Administration Division. We are seeking a highly skilled Sr. Administrative Assistant to provide high-level administrative support with a focus on calendar management, meeting coordination and project support. This role requires strong organizational skills, attention to detail, and a solid understanding of government purchasing procedures, municipal accounting practices, and applicable federal, state, and local regulations. The ideal candidate is proactive, adaptable, and capable of handling shifting priorities in a fast-paced environment.

Requirements

Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field
Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division or major service area
One (1) year in a supervisory or lead capacity

Nice To Haves

Strong verbal and written communication skills, including research skills
Accounts payable, purchasing, contract management, and budgeting experience
Knowledge of governmental purchasing procedures and municipal accounting practices
Knowledge of various enterprise software packages such as PeopleSoft, Euna, Doc Assembler, or similar HR, budgeting, purchasing, and agenda management software

Responsibilities

Calendar Management: For at least two executives ensure efficient use of the executives’ time, travel, and desk time; identify the importance of meetings; stay organized; avoid overbooking and ensure only relevant high-priority appointments are scheduled and attended.
Meeting Coordination: Set up meeting logistics, speaking engagements/talking points, presentations, conference/video conferencing setup; provide necessary information/documentation ahead of meeting to help executive be well-prepared; organize and coordinate meetings, prepare agendas, distribute meeting materials, take meeting notes, track action items, and arrange room and technology requirements.
Document Preparation/Document Management: Produce/draft and record documents such as letters, reports, memos, proposals, agendas, summaries, charts, and presentation; proofread and correct documents. Notarize documents.
Project Support: Assist with project management and coordination, including tracking progress, deadlines, and budgets, and provide updates to the executive team.
Research and Data Analysis: Evaluates and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares reports and makes presentations, as required; prepares various complex administrative, financial, and statistical reports; for the executive’s decision-making.
Fiscal Management: Oversees division/department wide purchasing procedures; coordinate various financial and budget activities, including monitoring and requesting requisitions, establishing purchase orders and monitoring travel and training requests; processes travel advances and reimbursements; and monitors expense reports.
CMO Liaison: Screen and manage emails, responds to and resolves inquiries from internal and external customers, complaints and service requests; interprets policies and procedures; and monitors status of requests.
HRC/MRC: Point of contact for personnel-related activities, including payroll, position and people management, and absence management.
Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.