Sr. Administrative Assistant
About The Position
The City of Fort Worth, Transportation and Public Works Department in the Business Support Division, is seeking a highly skilled Sr. Administrative Assistant to provide high-level administrative support with a focus on complex fiscal tasks, budget analysis, and project reconciliation. This role requires strong organizational skills, attention to detail, and a solid understanding of government purchasing procedures, municipal accounting practices, and applicable federal, state, and local regulations. The ideal candidate is proactive, adaptable, and capable of handling shifting priorities in a fast-paced environment.
Requirements
- Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field
- Three (3) years of increasingly responsible administrative and fiscal management experience supporting developer funded infrastructure or capital project financial management
- One (1) year in a supervisory or lead capacity
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with extensive experience using Excel to create pivot tables, link data, and conduct analyses
Nice To Haves
- Financial monitoring, reconciliation, capitalization, and project closeout
- Accounts payable, purchasing, contract management, and budgeting experience
- Knowledge of various enterprise software packages such as PeopleSoft, Trimble Unity Construct (eBuilder), JD Edwards, etc
- Knowledge of governmental purchasing procedures and municipal accounting practices
- Construction accounting and processing construction payment applications
- Demonstrated knowledge of lean principles and exceptional customer service
Responsibilities
- Provide financial and administrative support throughout the lifecycle of Community Facilities Agreement (CFA) and related capital projects
- Collaborate with Development Services, Budget, Financial Management Services (FMS), and other City departments to process developer deposit appropriations, budget transfers, journal entries, and project funding requests
- Monitor project revenues, expenditures, and available funding; identify potential shortfalls and process timely funding adjustments
- Reconcile CFA funding sources and assist with project closeout activities, including balancing project funds, inactivating project codes, and maintaining closure documentation
- Review and process CFA final documents, invoices, and project records to ensure financial accuracy, completeness, and compliance with established procedures
- Manage SharePoint requests related to budget appropriations, inspection funding, and project closeout
- Maintain accurate financial records, project trackers, closure lists, and status reports for management and departmental partners
Benefits
- 11 Paid Holidays
- Medical
- Dental
- Vision
- Paid Time Off
- Pension Plan
- Professional Development Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
