Sr Administrative Assistant

Grainger Businesses • Lake Forest, IL

8d • $24 - $37 • Hybrid

About The Position

The Senior Administrative Assistant serves as a trusted business partner to Directors and Senior Directors, driving operational excellence through proactive administrative support, strategic calendar and travel management, executive communications, and high-impact meeting and event coordination. This role goes beyond traditional administrative responsibilities by anticipating leadership needs, managing complex projects, streamlining processes, and serving as a key contributor to team effectiveness in a fast-paced, evolving environment.

The ideal candidate is a highly organized and tech-savvy professional with strong business acumen, exceptional communication skills, and the ability to leverage modern productivity tools, reporting automation, and AI-enabled technologies to enhance efficiency and support decision-making. Success in this role requires adaptability, attention to detail, sound judgment, and a proactive mindset focused on continuous improvement and delivering an exceptional leadership support experience.

This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs. You will report to a Manager, Administrative Services.

Requirements

• High School diploma or equivalent
• 1+ years of admininstrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• The ability to learn multiple software programs. Reporting automation tools experience is helpful.
• A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.
• Attention to detail, ensuring accuracy in all tasks.
• A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

Nice To Haves

• Reporting automation tools experience is helpful.

Responsibilities

• Respond to requests by asking probing questions, gathering and providing information.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.
• Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).
• Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders’ time using strategic and proactive calendar management.
• Support leadership in planning and distributing team member and leader communications.
• Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.
• Train and provide backup support for other Administrative Business Partners as needed.
• Support the onboarding and departure process for department team members.
• Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.
• Participate in department projects and tasks including but not limited to training and team meetings.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Work in a change environment where quality improvement and organizational refinement is ongoing.
• This position requires flexibility and the ability to adapt to evolving business needs.

Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED