Sr Administrative Assistant

Johnson & Johnson Innovative Medicine • Raritan, NJ

1d • $52,500 - $84,525 • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Raritan, NJ.

About Innovative Medicine
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Johnson & Johnson Global Commercial Strategy Organization (GCSO) currently has an exciting opportunity for a Senior Administrative Assistant supporting the AI Next Frontier Strategy and Execution and Customer Engagement Strategy & Transformation leaders of the Global Commercial Data and AI team located in Raritan, NJ. In this critical role, you will demonstrate a keen ability to think critically in a fast-paced environment and will work within a team environment.

Requirements

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% travel across U.S. sites is required.

Nice To Haves

• Accountability
• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Event Management
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing

Responsibilities

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports.
• Update files, documents and navigation maps in our TEAMs groups.
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Domestic and international travel arrangements.
• Track communications and capture analytics.
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, e-Marketplace.
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain office environment and serving as single point of contact for the AI Strategy and execution, and the Customer Engagement Transformation groups.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.
• The position is eligible to participate in J&J Flex, working 3 days in the office and 2 remote each week.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED