Sr. Administrative Assistant

Vanderbilt University Medical Center•Nashville, TN

About The Position

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance. This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Requirements

High School Diploma or GED
4 years of relevant work experience
Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Proven experience providing high-level administrative support in a fast-paced environment.
Strong calendar management and meeting coordination skills, including scheduling for multiple stakeholders.
Demonstrated ability to perform budget reconciliation, expense tracking, and basic financial administration.
Proficiency in creating, maintaining, and organizing records, reports, and documentation with a high degree of accuracy.
Strong analytical skills with the ability to compile data, identify trends, and summarize findings into actionable insights.
Experience generating ad hoc reports and extracting information from databases and reporting systems.
Advanced proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Strong attention to detail and commitment to maintaining data integrity and confidentiality.
Working knowledge of HR policies, procedures, and employee records management.
Effective written and verbal communication skills with the ability to interact professionally across all levels of the organization.
Demonstrated problem-solving skills and ability to work independently with minimal supervision.
Experience supporting special projects and process improvement initiatives.
Strong customer service mindset with a proactive, flexible, and team-oriented approach.

Responsibilities

Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.