Sr Administrative Assistant - Eden Prairie, MN

UnitedHealth Group•Eden Prairie, MN

2d•$20 - $36•Onsite

About The Position

Provides comprehensive executive administrative support to the Vice President of Enterprise Environmental, Occupational Health & Safety (EOHS). The role manages a complex calendar, travel, meeting logistics, executive materials, presentation support, expense reporting, and day-to-day administrative coordination for a VP leading an enterprise function. This position requires exceptional organization, sound judgment, discretion, responsiveness, and the ability to manage competing priorities in a fast-paced, highly matrixed environment. The Senior Administrative Assistant regularly interacts with executive leaders, business segment leaders, functional partners, and internal and external stakeholders across the organization.

Requirements

5+ years of executive administrative support experience, including support for a vice president, senior vice president, or comparable executive leader
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Teams, and Excel
Demonstrated experience managing complex calendars, travel, meeting logistics, and expense reporting
Proven solid written communication, proofreading, organization, and time-management skills
Ability to exercise discretion and appropriately handle confidential or sensitive information
Ability to work independently, manage frequent changes, and deliver high-quality work under tight deadlines

Nice To Haves

Experience supporting an executive in a large, highly matrixed enterprise environment
Solid PowerPoint design, formatting, and executive presentation support capabilities
Experience coordinating leadership meetings, offsites, executive travel, and enterprise events
Experience using corporate travel, expense, procurement, and collaboration systems
Demonstrated ability to build trusted working relationships with executives, executive assistants, and cross-functional partners

Responsibilities

Manage a complex executive calendar with frequent changes, competing priorities, and time-sensitive requests
Coordinate meetings across executive leaders, business segments, functional partners, and external stakeholders
Prioritize meeting requests, identify conflicts, and make scheduling recommendations that optimize executive time
Build appropriate preparation, travel, and transition time into the calendar
Confirm meeting purpose, participants, logistics, and required materials in advance
Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries
Manage travel changes, disruptions, and last-minute adjustments with urgency and sound judgment
Coordinate logistics for leadership meetings, offsites, site visits, and special events
Ensure travel documentation, meeting materials, contact information, and schedules are complete and accessible
Partner with internal travel resources and vendors to resolve issues and support policy-compliant arrangements
Prepare agendas, meeting materials, briefing packets, and supporting documents
Attend selected meetings to capture concise notes, decisions, owners, and action items
Distribute meeting summaries and maintain follow-up tracking as directed by the executive
Coordinate recurring leadership team meetings and maintain the annual meeting cadence
Protect confidential and sensitive information discussed in executive and leadership forums
Create, edit, format, and quality-check PowerPoint presentations for executive and leadership audiences
Compile content from multiple contributors and organize it into clear, consistent presentation materials
Apply approved templates, formatting standards, and visual consistency across executive deliverables
Proofread presentations, agendas, communications, and briefing materials for accuracy and professionalism
Maintain current versions of frequently used presentations, biographies, organizational information, and meeting materials
Prepare and submit timely, accurate expense reports, including receipt collection, coding, and reconciliation
Reconcile corporate card transactions and follow up on missing documentation or disputed charges
Process invoices, purchase requests, meeting expenses, and other administrative transactions as assigned
Maintain organized electronic records in accordance with company requirements
Support routine administrative activities, including distribution lists, correspondence, document coordination, and supply or equipment requests
Monitor and triage incoming meeting requests, correspondence, and administrative needs
Serve as a professional point of contact for leaders, employees, external partners, and visitors
Coordinate follow-up on executive commitments and administrative action items
Anticipate needs, surface conflicts early, and resolve routine issues independently
Provide backup or coordinated support with other executive assistants when leadership schedules and events intersect