Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry

Midwestern University•Glendale, AZ

11d•Onsite

About The Position

The Arizona College of Optometry is seeking a highly organized and proactive Sr. Administrative Assistant to coordinate programs and events that support continuing education (CE), student career development, faculty engagement, admissions initiatives, and alumni relations. This role requires consistent follow-through, with responsibility for overseeing event logistics, collaborating with internal and external partners, and ensuring all programs are well-organized, professional, and effectively coordinated. Must be willing to work occasional evenings or weekends.

Requirements

A high school diploma or GED and 3–5 years of experience in administrative support, program coordination, event planning, or a related field are required.
Must be able to work in a constant state of alertness and a safe manner and have regular, predictable, in-person attendance.
Must have the ability to prioritize multiple projects and deadlines while applying strong organizational, communication, and interpersonal skills.
Proven ability to follow through on responsibilities with minimal oversight, along with proficiency in Microsoft Office applications and the ability to quickly learn new systems.
Computer proficiency in MS Office (Word, Excel, Outlook).
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations

Nice To Haves

Experience in healthcare or professional education environments is preferred.
One year certificate from college or technical school and/or an Associate's degree and 5-7 years relevant working experience desired.
Familiarity with continuing education (CE) programs or compliance requirements; experience collaborating with external partners, alumni, or industry stakeholders; and experience with social media or event promotion is preferred.

Responsibilities

Coordinate CE events (virtual and in-person), including speaker outreach, logistics, registration, and follow-up
Work with the College continuing education committee for event coordination and execution of event ideas and projects.
Serve as administrator for the Association of Regulatory Boards of Optometry CE tracking and compliance
Support planning of student career development programming, including the annual career fair
Coordinate admissions-related events (e.g., open houses, pre-optometry programs) and alumni engagement initiatives
Identify and coordinate external speakers and resources for faculty development initiatives
Coordinate event communications and promotional efforts, including social media
Serve as the primary point of contact and assist in coordinating internal and external community events in collaboration with the marketing department, including high school career days and community outreach activities.
Coordinate event logistics, including facilities, catering, audiovisual needs, and materials
Maintain records and track participation and engagement metrics
Ensure programs and events are executed in a professional and organized manner
Perform other duties as assigned

Benefits

medical, dental, and vision insurance plans
life insurance
short/long-term disability
pet insurance
flexible spending accounts, including healthcare reimbursement and a child/dependent care account.
competitive time off package including paid holidays, sick/flex days, personal days, and vacation days.
403(b) retirement plan
tuition reimbursement
a child care subsidy reimbursement program
identity theft protection
an employee assistance program.
wellness facility on-site with a fully equipped fitness facility.