Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine • New Brunswick, NJ

2d • $52,500 - $84,525 • Hybrid

About The Position

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be located in New Brunswick, NJ. At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere. This role requires strong relationship‑building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Requirements

• High school diploma or equivalent is required.
• A minimum of 6 years of experience in an administrative capacity supporting senior management
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with independent ability to assess and resolve complex situations and shift priorities as needed.
• Ability to anticipate executive needs and collect or prepare information for executive review and action is required

Nice To Haves

• A college degree is preferred.
• Experience supporting a large organization is highly desired.

Responsibilities

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Prepare documents of a confidential and sensitive nature including presentations, memos and correspondence, expense reports.
• Update files, documents, and shared resources across collaboration platforms.
• Closely partner with internal teams to build and distribute pre-reads and training materials
• Domestic and international travel arrangements and expense report management.
• Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, Concur, SharePoint, Teams, Workday, Our Source, e-Marketplace, and the use and integration of generative AI personal productivity tools (e.g. MS Copilot).
• Achieve results in the absence of day-to-day direction.
• Maintain the office environment and serve as a point of contact for assigned business partners.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide logistical support for departmental and large group meetings, including meeting space, catering, AV coordination, and agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Global Data, Digital, and AI Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED