Sr Administrative Assistant

Integra Mission Critical • Houston, TX

1d • Onsite

About The Position

Integra is seeking a Senior Administrative Assistant to support our sales division through high-level coordination, operational support, and workflow management. This role plays a critical part in ensuring priorities, schedules, communication, and operational activities remain aligned in a fast-paced environment with multiple moving pieces. You will be responsible for managing multiple calendars and expenses for that team. The ideal candidate is detail-oriented, highly responsive, and capable of managing complex coordination responsibilities with professionalism and strong follow-through. This individual must be able to balance competing priorities, maintain organization across stakeholders, and proactively support operational execution with minimal oversight. This role is best suited for someone who thrives in high-volume, fast-moving environments and enjoys creating structure, improving coordination, and reducing operational friction across teams.

Requirements

• 3+ years of administrative, operational support, coordination, or related experience required
• Associate’s or Bachelor’s degree preferred
• Strong organizational, coordination, and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail with proven follow-through and execution skills
• Ability to manage competing priorities in a fast-paced environment
• Strong problem-solving skills and professional judgment
• Ability to work independently with minimal oversight while supporting multiple stakeholders
• Proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, and PowerPoint
• Experience coordinating meetings, travel, calendars, and operational workflows
• Strong interpersonal skills and service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

• Experience supporting cross-functional teams or multiple leaders preferred
• Comfortable adapting to changing priorities and evolving business needs

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments
• Manage calendars, meeting logistics, and recurring operational rhythms
• Coordinate cross-functional meetings including agendas, materials, follow-ups, and action-item tracking
• Manage communication flow including scheduling requests and operational follow-up
• Arrange and coordinate travel logistics including flights, hotels, transportation, itineraries, and related documentation
• Prepare, process, and track expense reports and related financial documentation
• Support event coordination, internal meetings, client visits, and operational logistics
• Monitor deadlines, timelines, and open action items to help ensure completion and accountability
• Maintain organization across files, systems, shared resources, and operational documentation
• Assist with preparation of presentations, reports, meeting materials, and business correspondence
• Identify scheduling conflicts, operational gaps, or workflow concerns and escalate appropriately
• Support multiple leaders or teams while balancing shifting priorities and business needs
• Maintain confidentiality and professionalism while handling sensitive information and communications
• Provide dependable operational support that improves efficiency, responsiveness, and coordination across the organization

Benefits

• Competitive pay with incentive opportunities that recognize your results and contributions.
• Medical, dental, and vision coverage that supports you and your family’s total well-being.
• Life and disability insurance programs that provide protection when it matters most.
• A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Education assistance and tuition support to help you build skills and advance your career.
• Retirement and savings programs that help you achieve long-term financial confidence.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree